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Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to Policy.
ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The Program Assistant supports a wide range of programs and opportunities for BSOE students, including scholarships, honors and awards, events and workshops, outreach, student success initiatives and programs. This position will provide administrative support for the Baskin Engineering's office of Student Excellence, Engagement, and Inclusion.
The Office of Student Excellence, Engagement, and Inclusion (SEEI) in the Baskin School of Engineering (BSOE) is responsible and accountable for the operation, development and implementation of programs and services in student outreach and recruitment, student development and academic enrichment specific to Baskin Engineering.
Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.
We champion new ideas and uphold the UCSC Principles of Community.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 12-07-2021
APPOINTMENT INFORMATION Salary Information: $26.34 - $28.90/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full
Part-time, Fixed Percentage of Time: 50% Average Hours Per Week: 20 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: Career
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 004722 (BLANK AST 3)
JOB DUTIES 70% - Operational and Administrative Support
Assists in overseeing the budget for office and special events.
Drafts letters, emails, and cards to be signed by Director and staff; proofreads and edits documents.
Reserves conference rooms and equipment for meetings and presentations.
Orders and inventories supplies for SEEI office.
Provides administrative and logistical support for projects, initiatives, and programs.
Assists Director by maintaining calendars
Assists SEEI staff in preparing and formatting documents, including PowerPoint presentations.
Develops and maintains systems for tracking including calls for proposals and responses to proposals; student contact information for programs, faculty programs, etc.; maintains databases and mailing lists.
Assists in the orientation of new staff, student staff, graduate researchers, and fellows by providing them with the necessary documents and materials for onboarding.
Organizes meetings and zoom calls, including the preparation and distribution of documents.
Takes meeting minutes.
Assists Program Coordinator in maintaining website by creating and monitoring forms.
Acts as a resource person for students, interns, faculty, staff, and volunteers as required.
Performs other related duties in accordance with instructions from SEEI staff.
Conducts research and support to one or more staff members in regard to project and programmatic efforts. May supervise work-study students and volunteers.
20% - Workshops, Initiatives, and Events
Coordinates logistical arrangements for workshops/events with guests and staff regarding travel, hotels, logistics, and catering services.
Assists program coordinator and guests to ensure smooth functioning of activities.
Coordinates appropriate mailings or distribution. Prepares information packages and sends material to participants.
Serves as the contact person for the participants of events and workshops.
Assists with the writing, editing, and coordinating the development of, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
Maintains program/project records researches information, and gathers and computes various data; assists in the preparation of special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
Provides support for scholarship and awards.
10% - Travel Management
Assist students and staff with travel and conference registration. Responsible for formatting, distribution and filing of trip reports; reconciles travel expenditures for staff and students.
QUALIFICATIONS Required Qualifications
Work experience in an office setting.
Knowledge of computer systems and applications, including MS Word, Excel, Filemaker, PowerPoint, Google platform. Ability and willingness to learn new computer technologies and applications as needed.
Organizational skills with the ability to establish priorities and complete assignments in a timely manner under pressure and with interruptions.
Project coordination skills.
Ability to interpret and apply comprehensive administrative and academic policies and procedures.
Experience managing web content and online resources.
Experience and ability to interact effectively with a diverse group of students, faculty, staff, and the public.
Verbal communication skills.
Written communication skills.
Ability to exercise good judgment and discretion when dealing with confidential matters.
Familiarity with institutions of higher education academic policies and practices.
Knowledge of Majors, policies and procedures in a School of Engineering.
Work experience in an academic setting.
Special Conditions of Employment
Selected candidate will be required to pass a pre-employment criminal history background check.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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