Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 297515
INDIANA MEMORIAL UNION (BA-IMAU-IUBLA)
The Division of Student Affairs is focused on building a strong foundation to ensure every student's IU experience is positive, safe, healthy, and meaningful. The Division of Student Affairs staff and 19 departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority and their health, safety, and overall well-being are our core mission.
Often seen as the heart of campus, the Indiana Memorial Union is a historic 500,000 square foot Student Union which serves as the center of the student experience and for many visitors represents their first experience with Hoosier Hospitality. Our mission is to "Welcome All" and help build connections that last a lifetime, to each other, and to IU.
This position will support the mission of the Union by providing operational and administrative support to the Executive Director and Associate Director, serve on various committees, and play a critical role in student, staff, guest, and alumni engagement.
Serves as a liaison and first point of contact for the IMU Executive Director and Associate Director with all levels of the university community (students, staff, alumni, faculty, donors, and guests).
Supports the John Whittenberger Society (IMU and Union Board Alumni Group) by preparing correspondence, documents, planning and executing events, and other alumni engagement initiatives.
Supports employee engagement initiatives, plans events, initiates correspondence, and helps with agenda creation for the IMU employee engagement committee.
Compiles, organizes, and analyzes data for the Executive Director and Associate Director in areas of employee satisfaction, donor relations, and some fiscal expense management.
Organizes travel and event logistics for Executive Leadership Team.
Supports the Directors Office Suite by covering the receiving desk, assisting guests with questions, problem solving, and operating as an IMU ambassador during high profile or high volume events as needed.
Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
May perform other duties related to maintaining an internal website and/or working with social media.
High school diploma or GED.
4 years of relevant experience.
Excellent organizational skills.
Demonstrated ability to maintain confidential information.
Strong communication skills.
Excellent collaboration and team building skills.
Demonstrates excellent judgment and decision making skills.
Effective conflict management skills.
Possesses a heart and compassion for the student experience in a college student union.
Possesses a commitment to diversity, equity, and inclusion for all students, staff, and guests.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.