OPEN UNTIL FILLED with Initial Review Date on November 16, 2021
Napa Valley College invites you to apply for this leadership position. Under the administrative direction of the Superintendent/President, the Vice President, Business and Finance is responsible for providing leadership, direction, vision, and administrative oversight of: budget development, short-term and long-term financial planning, fiscal and accounting services, facilities and capital projects, risk management, and Enterprise and Auxiliary Services; serving as the District's Chief Business Officer (CBO); providing information and serving as a resource to others; and serving as an integral member of the senior leadership team.
Napa Valley College
Established in 1942, Napa Valley College (NVC) is one of 116 public community colleges in the California Community College system. NVC prepares students for evolving roles in a diverse, dynamic, and interdependent world. The college is an accredited open-access, degree- and certificate-granting institution that is committed to student achievement through high-quality programs and services that are continuously evaluated and improved. The college serves students and the community in the following areas: transfer courses, career-technical education and training, basic skills, and self-supporting contract education and community education classes.
NVC serves a diverse community of students by providing a wide range of high-quality educational programs and comprehensive student services to help students succeed in their education, progress in the workplace, and engage in the civic and cultural life of the community. The College also stimulates the development and growth of the region through its educational, economic and workforce opportunities, community partnerships and services. NVC’s commitment to provide accessible, high-quality transfer and career technical educational opportunities defines our student-centered culture and is at the heart of every decision the college makes.
Napa Valley College is accredited by the Accrediting Commission for community and Junior colleges, Western Association of Schools and Colleges, an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Napa Valley College is also designated by the U.S. Department of Education as Hispanic-Serving Institution as it has an enrollment of undergraduate full-time equivalent students that is more than 25 percent.
Napa Valley Community College District covers Napa County and a very small part of Sonoma County and serves students from the surrounding counties. This semi-rural area is located approximately 50 miles northeast of San Francisco. NVC operates on the main campus, located on 161 acres, including a 5-acre working vineyard, just south of downtown Napa, as well as the Upper Valley Campus, 20 miles north of Napa in the town of St. Helena, which opened in fall 1994, bringing educational opportunities closer to home for residents in Calistoga, St. Helena, and surrounding areas, and adding new dimensions to the College curriculum. Napa Valley College recently signed a five-year lease agreement with the City of St. Helena to utilize a portion of the campus for its offices. Additionally, NVC operates a small campus inside American Canyon High School, which serves high school students as well as the community.
NVC expects to break ground on an on-campus student campus housing project this fall. The River Trail Village at Napa Valley College will provide housing for our diverse students, including veterans, single parents, international students, athletes, families and more. The housing will provide a quality affordable residential community for students and will support college enrollment, as well as college recruitment and retention goals. The River Trail Village is projected to open in fall 2023-spring 2024.
Napa Valley College is the result of a Napa visionary of the early 1940s: Dr. Harry McPherson, superintendent of schools in Napa County. His dream and determination led to the people of Napa passing a $650,000 bond issue in 1941 and the next year, Napa Junior College was founded as part of Napa Union High School district. The first year of World War II marked the college’s first class—of just 16 students, only one of whom was male. Once the war was over, Service men and women flooded into the new college seeking educational opportunities. During 1948-49, new college facilities were built next to the high school.
The community reaffirmed its commitment to the local college in 1962 by passing a bond issue to buy land and build a new college campus on land previously occupied by Napa State Hospital. After 23 years, the college had its own campus, its own school district, and an enrollment of 1,771 students. It renamed itself Napa College and continued to grow its student body on the site it continues to occupy to this day.
In 1982, Napa College changed its name to Napa Valley College. The official opening of a permanent Upper Valley Campus in St. Helena in 1994 brought educational opportunities closer to home for upper valley residents and added new dimensions to the college curriculum.
A 2002 Bond allowed the college to add a new library, Performing Arts Center, and state of the art life sciences building as well as updating existing classrooms and labs.
Our Faculty, Staff and Students
Napa Valley College has 112 full-time faculty positions and over 130 part-time faculty. More than 190 classified staff members and administrators support our educational programs. We are a community of people excited about learning, and the college promotes and supports a spirit of teamwork. Attracting, nurturing, and celebrating diversity in staff and students is a college priority. We work with a diverse population of students from all socio-economic, cultural and educational backgrounds and were officially designated a Hispanic Serving Institution (HSI) by the US Department of Education in 2011. This diversity is the real treasure of the educational experience at Napa Valley College. We value, model and encourage student success, honesty, creativity, integrity, inclusivity, openness to new ideas, respect for others, and health and wellness. We believe these values support the variety of learning abilities and life experiences present in the community college culture.
Napa Valley College has provided academic and vocational programs, student services, community education opportunities, and cultural and recreational activities since 1942, serving community members, local industry, and preparing students for transfer, associate degrees, certificates, employment, and lifelong learning. NVC is a relatively small college that is manageable, well-funded, and enjoys strong community support.
The district is a Community Supported District (formerly called Basic Aid District) which drives revenues beyond state formulas for community colleges.
A recent $10 million gift is designed to enhance the college’s Viticulture Program with a new instructional facility and local winery support for the instructional program, internship opportunities and program visibility on a state, national and international level. The Vice President, Business and Financial Services will have the opportunity to guide the development and construction of this new facility.
Additionally, the new Vice President, Business and Financial Services is a key member of the College Cabinet and will be an important voice in collaborating with a new Superintendent/President as the District’s long time President has announced his intention to retire in the Spring of 2022.
Due to a 2002 Bond Measure, facilities in the district are new or renovated and in good condition.
The district has completed planning and is now poised to begin construction on a new on-campus student housing facility which will enable the college to attract students from outside the district, including out of state and international students. Napa Valley College is an outstanding small college in one of the most beautiful areas of the United States. This is an ideal career opportunity to serve a popular community college that has a history of excellent accreditation, faculty and staff engagement and management. The district has a strong and supportive Board of Trustees.
In the last year, long time Fiscal Services personnel left about the same time as the former Vice President, Business and Financial Services. Replacements needed training and experience which resulted in delays of important documentation to the State Chancellor’s Office. Currently the position of Vice President, Business and Financial Services is filled with an interim who is a very experienced, retired chief business official. He is assisting the district during this recruitment period with direction to ensure all audit reports and required financial reports to the State Chancellor’s Office are prepared and current.
Some challenges remain. The district has not fully utilized all of the capabilities in the Colleague Software program including the Position Control capabilities. The district is not in compliance with the 50% Law and will be requesting an exemption for the 2020-21 Academic Year.
The pandemic has impacted the district’s enrollment and Full Time Equivalent Students (FTES) for Fall 2021-22 is approximately 4,200 FTES.
This is a full-time, 12-months-per-year, classified-administrative position. The salary has an appropriate placement on Range 2 of the current Associate Vice President/Vice President/Assistant Superintendent monthly salary schedule. Initial salary placement is $10,770 to $13,746/month. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package, including medical, dental, vision, disability and life insurance, employee assistance program, and CalPERS membership. Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.
DUTIES AND RESPONSIBILITIES
Chairs and/or serves on a wide variety of District-wide committees, workshops, conferences, (e.g. District Budget Committee, negotiating teams, Auxiliary Foundation Boards of Directors, task forces, etc.) for the purpose of representing the District at local, regional or state meetings, workshops, and conferences; and maintaining liaison with appropriate government agencies and professional organizations as assigned.
Collaborates with internal users and external customers (e.g. senior leadership, Human Resources staff, vendors, etc.) for the purpose of increasing productivity and effectiveness of business and administrative services through re-engineering, organizational change management, assessment of best practices, and support of diversity efforts.
Develops a wide variety of documents and presentation materials, independently and/or through delegation to other personnel (e.g. fiscal policies, procedures, objectives, Board agenda items for assigned areas, etc.) for the purpose of communicating to the Board of Trustees, staff, and students on matters related to fiscal, legal, contractual, administrative and other business concerns.
Directs the planning, development, implementation and evaluation of policies, procedures, programs, and initiatives for the purpose of enhancing compliance, financial effectiveness, and operational efficiency of District administrative services.
Monitors the financial management of the District and its related assigned programs, (e.g. all income, expenditures, funds, investments, debt, capital finances, internal budgets, required local and federal reports, bids, contracts, RFPs, etc.) for the purpose of confirming that the management of financial resources is compliant with accreditation standards and applicable policies, procedures, and federal and state laws and regulations.
Oversees Facilities Services and the development of capital projects (e.g. new facilities, renovations, etc.) for the purpose of ensuring consistency with the Facilities Master Plan and the institution’s planning and budget priorities.
Provides administrative oversight for risk management for the purpose of recommending and supporting activities and programs that mitigate risk to the District and provides for effective insurance coverage of college property and personnel.
Responds to complex and critical reports and inquiries from a wide variety of internal and external sources regarding development, implementation and evaluation of assigned programs for the purpose of identifying relevant issues and recommending or implementing action plans.
Serves as the Chief Business Officer (CBO) for the purpose of directing the preparation of annual goals and objectives for operational areas of administrative oversight that include budget development and maintenance, accounting, purchasing, risk management, facilities, capital projects, Enterprise and Auxiliary Services, and local/state/federal reporting.
Supervises the performance of assigned administrators and their staff in accordance with District procedures for the purpose of establishing performance requirements, promoting professional development opportunities, encouraging professional excellence, and promoting a culture of customer service, innovation, and quality services.
Supports the Superintendent, administrators, and other personnel for the purpose of providing consultation and technical expertise on strategic matters related to short-term and long-term financial planning, business and administrative services, facilities, and Enterprise and Auxiliary Services.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Skills, Knowledge and Abilities:
SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying sound fiscal management principles, practices, controls, and documentation in a complex organization; analyzing laws and regulations and to apply consistent and timely practices to ensure compliance; applying effective leadership related to project management and supervision and training of staff; analyzing data, trends, and projections for the purpose of developing short-and long-term financial and operational plans; implementing an integrated planning and budget process; and training, developing and supervising staff.
KNOWLEDGE is required to perform advanced math; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles and practices of finance, accounting/bookkeeping and audits; codes and regulations related to business operations in education; collective bargaining practices; principles of facilities and capital projects, including public works, contracts, and bidding; audits within the public sector; current trends and practices; principles of employee development and management; project development, goal attainment and time management; participatory governance environment principles; and principles of conflict resolution.
ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating complex information to a variety of constituencies, both orally and in writing; motivating staff to ensure optimum performance and continuous improvement of programs and systems; maintaining confidentiality; providing direction and leadership; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Evidence of increasingly responsible management experience in the area of budget and finance;
Experience applying sound fiscal management principles, practices, controls, and documentation in a complex organization;
Ability to analyze laws and regulations and to apply consistent and timely practices to ensure compliance;
Knowledge of principles and practices of finance, accounting and audits, codes and regulations related to business operations in education;
Leadership experience implementing an integrated planning and budget process;
Demonstrated ability to effectively communicate complex information to a variety of constituencies, both orally and in writing;
Skilled in applying effective leadership related to project management and supervision and training of staff; and
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Master’s degree in business, law, accounting, finance, higher education, or a related field OR
Qualification as a Certified Public Accountant (CPA) OR
Bachelor’s degree in business, law, accounting, finance, higher education, or a related field AND at least two years of experience in business, accounting, and/or finance.
Certificates and Licenses
Valid CA Driver’s License & Evidence of Insurability
Continuing Educ. / Training
Maintains Certificates and/or Licenses
Criminal Background Clearance
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.
Management experience in a California Community College;
Demonstrated ability to work as an executive team member dedicated to collaboration with instruction and student services to create and maintain a supportive learning and organizational environment;
Proven ability to analyze data, trends, and projections for the purpose of developing short-and long-term financial and operational plans;
Ability to motivate staff to ensure optimum performance and continuous improvement of programs and systems;
Experience with audits within the public sector;
Knowledge of and experience working in a participatory governance environment; experience with collective bargaining; and
Experience with the management of facilities and capital projects, including public works, contracts, and bidding.
Applicants must complete the online application through GovernmentJobs.com. All elements of the application, including supplemental questions, must be submitted in order for the application to be considered complete.
Internal applicants are still required to submit a complete application packet for this position. This includes submission of transcripts and all other required application materials.
Applicants must attach the following to complete the application process:
A letter of interest, not to exceed three pages, that addresses:
a) How your skills and experience have prepared you for the duties and responsibilities of the position as outlined in the job description; and
b) How you meet the minimum and desirable qualifications for the position.
Current comprehensive resume.
Legible copies of transcripts verifying college work, degrees, and conferral dates.
NOTE: Unofficial copies of transcripts accepted at time of application, however, official transcripts will be required upon offer of employment.
Please remove SSN or DOB if visible on transcripts.
Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that your resume does not take the place of completing the "Work Experience" section of the application. Applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete.
It is the applicant's responsibility to ensure that all required application materials are completed and properly uploaded into the system. Only complete applications will be forwarded to the selection committee for further review. An application is only considered complete if all items above are uploaded.
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
The District will not accept materials by e-mail, fax, or mail for this position.
SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
PPL, Inc., is pleased to have been selected to assist the College in this important search and selection process. Any questions or confidential inquiries you or others might have about the Napa Valley Community College District, or the Napa Valley College Vice President of Business and Finance position may be directed to either of the following: