Chairs and/or serves on a wide variety of District-wide committees, workshops, conferences, (e.g. District Budget Committee, negotiating teams, Auxiliary Foundation Boards of Directors, task forces, etc.) for the purpose of representing the District at local, regional or state meetings, workshops, and conferences; and maintaining liaison with appropriate government agencies and professional organizations as assigned.
Collaborates with internal users and external customers (e.g. senior leadership, Human Resources staff, vendors, etc.) for the purpose of increasing productivity and effectiveness of business and administrative services through re-engineering, organizational change management, assessment of best practices, and support of diversity efforts.
Develops a wide variety of documents and presentation materials, independently and/or through delegation to other personnel (e.g. fiscal policies, procedures, objectives, Board agenda items for assigned areas, etc.) for the purpose of communicating to the Board of Trustees, staff, and students on matters related to fiscal, legal, contractual, administrative and other business concerns.
Directs the planning, development, implementation and evaluation of policies, procedures, programs, and initiatives for the purpose of enhancing compliance, financial effectiveness, and operational efficiency of District administrative services.
Monitors the financial management of the District and its related assigned programs, (e.g. all income, expenditures, funds, investments, debt, capital finances, internal budgets, required local and federal reports, bids, contracts, RFPs, etc.) for the purpose of confirming that the management of financial resources is compliant with accreditation standards and applicable policies, procedures, and federal and state laws and regulations.
Oversees Facilities Services and the development of capital projects (e.g. new facilities, renovations, etc.) for the purpose of ensuring consistency with the Facilities Master Plan and the institution's planning and budget priorities.
Provides administrative oversight for risk management for the purpose of recommending and supporting activities and programs that mitigate risk to the District and provides for effective insurance coverage of college property and personnel.
Responds to complex and critical reports and inquiries from a wide variety of internal and external sources regarding development, implementation and evaluation of assigned programs for the purpose of identifying relevant issues and recommending or implementing action plans.
Serves as the Chief Business Officer (CBO) for the purpose of directing the preparation of annual goals and objectives for operational areas of administrative oversight that include budget development and maintenance, accounting, purchasing, risk management, facilities, capital projects, Enterprise and Auxiliary Services, and local/state/federal reporting.
Supervises the performance of assigned administrators and their staff in accordance with District procedures for the purpose of establishing performance requirements, promoting professional development opportunities, encouraging professional excellence, and promoting a culture of customer service, innovation, and quality services.
Supports the Superintendent, administrators, and other personnel for the purpose of providing consultation and technical expertise on strategic matters related to short-term and long-term financial planning, business and administrative services, facilities, and Enterprise and Auxiliary Services.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Skills, Knowledge and Abilities:
SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying sound fiscal management principles, practices, controls, and documentation in a complex organization; analyzing laws and regulations and to apply consistent and timely practices to ensure compliance; applying effective leadership related to project management and supervision and training of staff; analyzing data, trends, and projections for the purpose of developing short-and long-term financial and operational plans; implementing an integrated planning and budget process; and training, developing and supervising staff.
KNOWLEDGE is required to perform advanced math; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles and practices of finance, accounting/bookkeeping and audits; codes and regulations related to business operations in education; collective bargaining practices; principles of facilities and capital projects, including public works, contracts, and bidding; audits within the public sector; current trends and practices; principles of employee development and management; project development, goal attainment and time management; participatory governance environment principles; and principles of conflict resolution.
ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating complex information to a variety of constituencies, both orally and in writing; motivating staff to ensure optimum performance and continuous improvement of programs and systems; maintaining confidentiality; providing direction and leadership; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Responsibility: Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.
Work Environment: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Evidence of increasingly responsible management experience in the area of budget and finance;
Experience applying sound fiscal management principles, practices, controls, and documentation in a complex organization;
Ability to analyze laws and regulations and to apply consistent and timely practices to ensure compliance;
Knowledge of principles and practices of finance, accounting and audits, codes and regulations related to business operations in education;
Leadership experience implementing an integrated planning and budget process;
Demonstrated ability to effectively communicate complex information to a variety of constituencies, both orally and in writing;
Skilled in applying effective leadership related to project management and supervision and training of staff; and
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Master's degree in business, law, accounting, finance, higher education, or a related field OR
Qualification as a Certified Public Accountant (CPA) OR
Bachelor's degree in business, law, accounting, finance, higher education, or a related field AND at least two years of experience in business, accounting, and/or finance.
Certificates and Licenses Valid CA Driver's License & Evidence of Insurability
Continuing Educ. / Training Maintains Certificates and/or Licenses
Napa Valley College is a vital part of a community known for its cultural amenities and year-round mild climate. We are dedicated to providing quality programs and services that promote learning and enhance individual development. The college has a rich tradition of educating generations of Napa Valley residents. We serve more than 5,000 students at our main campus and at a satellite campus in St. Helena. We are small enough to maintain a nurturing atmosphere, yet large enough to implement innovative educational programs and activities. We are a place where students are ""first and foremost"" in all we do. We are also an hour away from the San Francisco Bay Area. Our Faculty, Staff, and Students Napa Valley College has 114 full-time faculty positions and over 150 part-time faculty. More than 150 classified staff members and 55 administrators support our educational programs. We are a community of people excited about learning, and the college promotes and supports a spirit of teamwork.