Provide academic advising to SFTV undergraduate students toward successful degree completion, planning and executing a variety of student and faculty activities in support of this goal Under the supervision of the SFTV Associate and Assistant Deans, manage daily activities of the SFTV Student Success Center to ensure fair, equitable, and responsible use of resources in support of SFTV students. Plan, develop, and implement programs to educate students about their degree requirements and registration processes. Evaluate and counsel transfer and prospective transfer students regarding admissions requirements and academic deficiencies and recommend appropriate action. Review incoming student transcripts for document completeness, validity, and accuracy. Work with the Office of the Registrar, as well as other University Offices to support students through the degree clearance process. Track, monitor, and report on student attrition to identify trends and recommend plans to address high levels of student attrition. Refer students to centralized University resources for additional assistance.
POSITION SPECIFIC RESPONSIBILITITES:
Work with the SFTV Assistant Dean to plan, execute, and continuously evaluate academic advisement processes for all Undergraduate students in the School of Film and Television.
Support students with various petitions and make recommendations regarding academic transactions including course substitutions, unit overloads, and exception requests.
Counsel transfer and prospective transfer students regarding admissions requirements and academic deficiencies and recommend appropriate action. Advise potential transfer students from other colleges on campus and various other institutions on academic progress towards graduation and courses acceptable from other colleges and universities.
Prepare Credit Summary forms for all prospective undergraduate transfer students to the School of Film & TV; research and resolve any questions/problems arising from this process.
Review and prepare Transfer Course Approval forms for students wishing to take courses at institutions other than LMU.
Participate in recruitment, admissions, and enrollment events throughout the year as a resource for general program information.
Participate in the annual review of the University bulletin, making recommendations to the Assistant Dean. Provide assistance to the Office of the Registrar in maintaining and using the content of these databases and relating them to the students' degrees as well as tracking students' study programs.
Coordinate activities and functions with respect to special projects.
Prepare periodic reports as requested by the Associate Dean or Assistant Dean.
Assist faculty with questions/problems related to student records, academic holds, on-course audits, degree audit exceptions and various other advisement-related topics. Must be able to interact with faculty and assist/tutor faculty in advising processes.
Assist Associate Dean or Assistant Dean with scheduling student services meetings, activities, and record keeping.
As needed, represent the Associate Dean and/or Assistant Dean at committee meetings related to Undergraduate Education or Academic Policy.
Hire, train and supervise work-study students to act as peer leaders in support of the student academic experience.
Perform other duties as assigned or requested.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Promote and environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
NCAA, Conference, and University Rules Compliance
Conduct all aspects of program in accordance with the rules and policies established by Loyola Marymount University, the Athletics Department, all Sports Conference Affiliations, and the National Collegiate Athletic Association (NCAA). Complete all rules compliance information as required. Participate in an annual evaluation of adherence to rules compliance (LMU, Athletic Department, Sports Conference Affiliations, NCAA) with immediate supervisor.
Minimum three years of professional work experience in one of the Student Services program areas or a related field (preferably in education) is typical. The incumbent's experience should give evidence of competence and indicate the potential for further growth.
Demonstrated knowledge in the areas of admissions procedures and graduation requirements; registration procedures, university policies, recruitment practices, principles of organizational development and office management; spreadsheets; database programs; MS Office; general business knowledge.
Experience in planning, coordinating and executing projects, and responding to changing organizational needs.
Create clear and comprehensive reports.
Understand and interpret rules and directions to specific situations.
Maintain confidences and confidential information.
Counsel students relative to their academic programs and in relationship to their career objective.
Ability to work with prospective students in a professional, helpful and effective manner in a high-volume, high pressure environment.
Experience with Banner (PROWL) or other academic records systems is preferred.
Typically a Bachelor's degree. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
COVID VACCINATION REQUIREMENT:
To ensure the safety and well-being of our community, Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
Founded in 1911, LMU is a premier Catholic university rooted in the Jesuit and Marymount traditions. Our enrollment includes 5,962 undergraduate, 2,129 graduate and 1,278 law school students. Our 142-acre bluff-top campus is located in West Los Angeles and is among the nation's most beautiful and green campuses.