Under the general supervision of the Vice President and Dean of Administrative Services and the Controller for Westchester Community College, the Manager of Fiscal Operations (WCC) assists in performing the financial and business functions of the Bursar's Office, Payroll, and disbursements of aid on Student Accounts. Management and supervision is exercised over staff. The Manager of Fiscal Operations (WCC) also:
Provides data from federal and state restricted funds and other student related data to be used by the Controller or Vice President and Dean of Administrative Services (CFO/COO) in reporting to governmental and outside agencies;
Manage and supervise the Bursar's Office to include departmental planning and budget preparation, fee assessment, billing verification, 1098 T tax reporting, student refunds, county operating and capital chargeback, written procedures, and customer service;
Manage and supervise the financial aid disbursement and certification functions;
Manage and supervise the college payroll department including bi-weekly payroll processing for salaried and hourly staff; manage bi-weekly, quarterly and annual tax reporting, including W-2s; manage the pension reporting (NYSERS, NYSTRS, and the Optional Retirement Plan), college tax deferred plans, and all other payroll deductions; and update payroll & tax programs;
Maintain and test the PeopleSoft system (or equivalent student financial system) and all software releases and patches related to student account fee assessments and regulatory compliance reporting;
Supervise the financial procedures for revenue collection at all sites;
Prepare and implement policies and regulations as required in the area of student accounts and revenue collection, including federal and state aid programs;
Implement new electronic processes related to the delivery of student services;
Serve as the Business Office liaison between Student Services and Academic Affairs;
Interact with all independent, federal and state auditors, providing analyses, and schedules, as requested;
Supervise the work of staff by planning, allocating, and coordinating the work flow; guiding and advising staff in the more complex phases of their work; training employees; allocating personnel to ensure continued service in all areas; and advising staff on student accounts and office personnel matters related to work flow and coverage;
Serve as the liaison between college administration and college banking partners regarding bank and credit card processes;
All other duties, as assigned.
REQUIRED QUALIFICATIONS: A Bachelor's degree in Accounting, Business Administration, Finance, or a closely related field, including the satisfactory completion of 12 credits in Accounting, and six years of experience in financial operations, three years of which must have been in a supervisory capacit, are required. The successful candidate must possess thorough knowledge of modern accounting and auditing theory and practice; financial accounting, credit & collections, and financial aid disbursements as well as financial management information systems and controls. The successful candidate must have working knowledge of applicable federal, state and local laws and regulations. The ability to plan and direct the work of a substantial number of employees; and the ability to organize and initiate accounting systems for new programs. The incumbent must also possess the ability to communicate effectively, both orally and in writing is required. The ability to establish and maintain effecting working relationships and use computer applications is required. Experience with ERP finance applications and advanced spreadsheet capabilities are also required.
PREFERRED QUALIFICATIONS: A minimum of three years of experience within a supervisory capacity in education is strongly preferred.
Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. There are approximately 12,000 full- and part-time college credit students. Continuing education students bring the total number served by the college each semester to more than 24,000.