At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Vision is one of our most valuable senses. At the UC Berkeley School of Optometry, world-renowned faculty are exploring a rich array of research questions relating to how we see and why vision fails. The answers have the potential to change lives.
We take great pride in offering comprehensive vision care. In addition to being the premiere optometric teaching institution in the United States, we provide comprehensive eye care to the Berkeley campus and the local community. From eye exams and complete contact lens care, to pediatric optometry and the diagnosis and treatment of ocular health problems, our patients work with medical teams unsurpassed in academic and research expertise.
Application Review Date
The First Review Date for this job is: 10/22/2021
Applies professional student services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.
Office Management/Administrative Support
Provides support to the Vision Science (VS) Graduate Program Faculty Chair for administrative duties as needed Responds to telephone, email, and mailed inquiries about optometry and vision science programs.
Trains and supervises seasonal admissions staff as needed
Processing of invoices, awards, expenses, stipends, and front desk duties including excellent customer service to walk-in students
Provides support to the Director of Diversity, Equity, Inclusion, and Belonging (DEIB) for recruitment opportunities for Optometry and Vision Science
Assists with room scheduling, website updating, listservs, and class rosters
Other administrative duties as needed for the Admissions and Student Affairs Office Marketing and Communication
Works with the Director of Communications, faculty, staff, and university communications to inform students on upcoming events and resources throughout campus that are specifically available to graduate students
Network with centralized offices on campus in an effort to provide students with greater access to information and resources.
Provides support to the VS Faculty Chair and faculty to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies
Verifies students are enrolled in proper units and registered
Verifies and assists graduating VS students with filing deadlines
Keeps track of curriculum changes based on recommendations by both the Associate Dean for Student Affairs and the Vision Science Chair.
Supports the Chair of the Faculty in sending rotation evaluations and lab rotation assignments
Coordinates required evaluations by students
Provides support to Associate Dean for Academic Affairs to survey and communicate with graduate student instructors (GSI) and Graduate Student Researchers, creates appointment letters, assists with on-boarding and databases
Plans and implements small to complex, high visibility student events including graduation, new student orientation, New Home Night, White Coat Ceremony, Fourth Year Awards Banquet, VS student retreat, VS Symposium, and provides guidance to the students for Bay Area Vision Research Day (BAVRD)
Provides support at events which may include weekend and evening hours on occasion. Direct volunteers or other staff at event.
Coordinates regular check-in sessions with student leadership and the Assistant Dean to ensure they feel supported throughout the academic year
Assists the Director of Residency Programs in webinars as asked
Advising, Academic Progress, Financial Assistance
Is familiar with department and university policies and procedures, reviews students' progress, and advises students and reports to faculty on requirements for degree completion; Identifies students with progression problems and refers to the Vision Science (VS) Faculty Chair or the Academic Advisory Committee (AAC) Prepares student and advisor reports for AAC meetings to provide additional information and context to the Committee
Advises students on registration and scheduling
Advises students on immunization, academic milestones (qualifying exam, advancement, graduation), thesis and qualifying committee constitution, and scheduling requirements in consultation with the VS Faculty Chair
Liaises with VS Graduate Division representative as required. Registers student milestones, committees etc on CalCentral.
Networks with central offices on campus to provide students with greater access to information and resources Manages respective student databases: optometry, vision science, residency
Informs students about campus and national conferences of interest
Assists the VS Faculty Chair in assigning advisors to students
Diversity and Inclusion
Provide support to the Director of Diversity, Equity, Inclusion, and Belonging (DEIB) for recruitment opportunities for Optometry and Vision Science
Serve as a member of the DEIB Council
Advises on summer internship programs
Organizes job fairs
Take classes/workshops that will enhance expertise in professional areas of interest and enhance current work environment. Participate in University service activities.
Is familiar with campus policies regarding student conduct and advises students on how to file grievances, disputes, and issues regarding discrimination Provides support to the faculty and administration to respond to and resolve student conduct cases
Proficiency with Windows applications, Adobe
Working knowledge of admissions and enrollment management.
Knowledge of enrollment customer relationship management systems (i.e. Slate, Liaison).
Ability to use tact and diplomacy.
Excellent customer service skills and interpersonal skills.
Multicultural competencies and ability to work with diverse populations.
Skills in judgment and decisionmaking, problem solving, identifying measures of system performance and the actions to improve performance.
Ability in problem identification, reasoning
Ability to develop original ideas to solve problems and not deterred by ambiguity.
Ability to be resourceful, creative, innovative, and flexible.
Ability to work in teams and across teams
Ability to multi-task in a fast-paced department, work under multiple deadlines, and prioritize workflow in a logical/linear manner to meet strict and important deadlines.
Excellent active listening skills.
Ability to give and receive objective behavioral feedback.
Outstanding communication skills, including written, oral, one-on-one and group.
Strong attention to detail.
Bachelor's degree in related area and / or equivalent experience / training.
Successful completion of a criminal background check. Valid California driver's license, transportation, and liability insurance to drive to various sites for support functions of the program as needed.
Knowledge of Universityspecific computer application programs and proficiency with SIS applications.
Experience working in higher education
Salary & Benefits
Salary commensurate with experience. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.