At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
This position is the primary departmental liaison regarding undergraduate student affairs matters for Engineering Science which is an interdisciplinary major with four distinct curriculums areas: Energy, Environmental Engineering, Math and Statistics, and Physics. The incumbent provides primary contact for undergraduate students as well as prospective undergraduate students. Responsibilities include advising undergraduate students, managing activities related to the undergraduate program (including recruitment, admissions, and retention), scheduling of undergraduate and graduate classes for the College, and providing students, prospective students, faculty, staff, and the general public with detailed knowledge of the University, College, and departmental policies and procedures. Additionally, this position will assist with higher level graduate admissions functions, such as assisting with admitting students and the online application updates.
Application Review Date
The First Review Date for this job is: 10/5/21
35% Applying professional Student Services concepts, provides the full range of student services to student population served by the organization.
Works with the Graduate Student Advisor on supporting the higher level functions of the admissions process, such as admitting applicants and evaluating admissibility. In conjunction with Admissions Chair, revises and update admissions application on Jazzee. Trains CEE front desk and work study on procedures involving communication with prospective students and public as well as GPA calculations and admissions procedures. Revises and develops procedures as necessary due to changes across campus and at the College level. Ensures compliance and coordination between the department website and college/campus policies and procedures. May assist with more complex admissions questions.
25% Academic Advising:
Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions. Serves as liaison between department and student groups. Sends out community newsletter and assists students and groups in community-building activities. Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination. Organizes orientation, faculty advising night and other continuing student events, ensuring that all areas/department are represented, and the faculty are well informed for a high level of student success. Makes recommendations for and implements improvements approved by department faculty.
25% Course Scheduling/E-Grades:
Coordinates registration, advising codes, and schedule updates for Fall and Spring semesters among the College of Engineering, CEE and Engin faculty advisors, and CEE students.
Coordinates all course-related matters, providing interpretation of Academic Senate and other University regulations concerning new course offerings and course withdrawals. Prepares Class Schedule and Instructional Records (CSIR) report and Faculty Teaching Records for the College of Engineering Dean's Office each semester.
Devises CEE curriculum planning in collaboration with Chair and faculty, and with other departments, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies. Coordinates class schedule process for Fall and Spring with the University Registrar. Makes subsequent adjustments in SIS through all phases of enrollment including changes to enrollment limits, opening and closing sections, canceling and adding classes, and enrolling students from waitlisted status. Coordinates online grade process for Fall, Spring, and Summer with faculty and University Registrar. Coordinates grade process for Concurrent Enrollment with UC Berkeley Extended Education. Special projects as needed.
10% Recruitment and Admissions: In coordination with the ES Chair, plans and implements ES outreach programs to undeclared students within the University, as well as prospective undergraduates and their families. Advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals.
Coordinates ES department's recruiting efforts for admitted freshman, including tours, student calls, and faculty and student meetings. Plans and implements complex, high-visibility student events, such as Commencement, Cal Day, Community College Day, and miscellaneous informational workshops for students. Coordinates ES faculty participation in these events, many whose appointments are in different departments (Math, Statistics, Physics, Environmental Engineering and Energy), Collects and analyzes historical data to develop plans for improvement.
5% Web site management:
Monitors ES department web site relative to undergraduate admissions and advising matters, making corrections to department website. Coordinates department updates to College publications and the University Guide. Coordinates with the Chair on the update of the online, university-wide admission website.
Working knowledge of advising and counseling techniques.
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
Ability in problem identification, reasoning.
Ability to develop original ideas to solve problems.
Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
Bachelors degree in related area and/or equivalent experience/training.
Successful completion of a criminal background check.
Successful completion of FERPA Training.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.