Coordinator II to the Charles Warren Center and the American Civilization Program
Harvard University Faculty of Arts and Sciences
Location: USA - MA - Cambridge
Internal Number: 55153BR
Under the general direction of the Executive Director of the Charles Warren Center and the Director of Administration and Operations of American Studies Program, is responsible for administrative logistics of two related but distinct units.
Responsible for grad student services including: co-leading admissions, organizing recruitment and orientation, sharing in advising throughout students' programs, interpret American Studies and GSAS policies.
Organizes 30-40 events annually in both units. Related to this: advise on Harvard/FAS travel policies and respond when necessary to requests for multiple-city destinations and multiple host expensing arrangements. Keeps current on trends, compliance issues, regulations, and guidelines regarding subject matter. Manage relationships with lodging vendors, conduct price comparisons when necessary, and monitor calendar to ensure proper lead time.
Serve as financial associate for both units. Monitor expenses to budget utilizing pivot tables, with primary responsibility for expenses of a particular sub-program. Monitor service contracts for billing issues. Stay current on evolving FAS and Harvard policies and procedures, maintain journals binders. Initiate of transaction-level financials when part-time employee is unavailable.
Share in the organization/execution of faculty and student fellowship competitions for both units. Facilitate announcements (website, mailings), postings (in two web-based systems, aries and carat), communications with applicants and recommenders (fielding some questions, forwarding others to the Admin. Director), upload recommendation letters as necessary. Under general direction, organize materials for selection meetings and draft offer letters.
Provide support to WC programming such as supporting the orientation program, weekly lunches, associated graduate course. Handle room reservations (one classroom).
Process academic appointments (20-25 annually in CWC, 6-10 in Am. Studies) and coordinate visas for both units (3-5 annually in both units).
Manages the Am. Studies/Barker Ctr. office and contacts Building Manager regarding repairs. Contributes to unit goals by taking on additional projects/duties as required.
All formal offers will be made by FAS HR.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ years of related experience and a high-school diploma. (Education beyond high school may count toward experience.) Proven project management experience.
College or advanced degree, potentially in the humanities or social sciences related to history or American studies. Experience with Harvard-specific web-based applications for financial and/or academic operations. Evidence of excellent organizational skills, with particular ability to prioritize work in an environment with multiple and conflicting interests. Evidence of excellence in interpersonal and written communication. Proven ability to work independently with minimal supervision.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.