Director of Student Records, Curriculum & Compliance
University of Minnesota, Twin Cities
Location: Minneapolis, Minnesota
Salary: 66055.26 - 115596.70
Internal Number: 343339
Director of Student Records, Curriculum and Compliance Position Description A primary function of SPH is to support graduate and professional students through their degree programs and ensure high quality education in compliance with school, university and accrediting body policies and procedures. The Director of Student Records, Curriculum, and Compliance works closely with SPH Student Services staff, Associate Dean for Education and Student Engagement, academic program faculty and staff, as well as Academic Support Resources (ASR), Office of the Registrar (OTR), and the Graduate Student Services and Progress (GSSP). Through strong communication, collaboration and coordinated processes the Director is responsible for overseeing student records, curriculum development, policy compliance and system access for SPH.
This position reports to the Assistant Dean of Enrolled Student Experience and collaborates closely with the Associate Dean for Education & Student Engagement. In alignment with the school's flexible work guidelines, this position may be able to perform a hybrid (remote/on campus) work schedule.
RESPONSIBILITIES Student Record Management and Degree Progress (40%) • Oversee collegiate monthly degree clearance process for all degree programs, including training and monitoring the clearance process conducted by program coordinators; serve as signature authority clearing students for accelerated degree programs. Troubleshoot unusual degree clearance system and policy issues. • Serve as Collegiate Approver for graduate programs and oversee graduate education policy exceptions and approve graduate committee requests (verifying compliance with University policy). Represent SPH on the Graduate School College Advisory Group. • Consult with the Associate Dean of Education and Student Engagement and relevant faculty and staff to make educationally sound decisions regarding the following: Approve/deny student petitions and readmissions requests; Monitor incomplete contracts; Monitor and assess transcripts for GPA requirements to make informed decision to place holds on student records and/or placing students on probation or dismissal from SPH. • Assist with the verification, collection and publication of demographic data, enrollment data, and other related data for departments and administration as needed for reporting, accreditation, and events such as Commencement. • Maintain student data security in terms of collegiate student data (digital and paper) and processes (eg: retention, disposal) as well as compliance according to FERPA and University policy (eg: data privacy and use). • Advise the program coordinators, program directors, and collegiate faculty on policies and procedures as they relate to student records, enrollment, progress to degree, and graduation. • Provide general guidance to students with issues pertaining to registration, holds, residency, tuition, etc. • Verify and approve non-degree seeking registration forms. • Serve as contact for the Certified in Public Health (CPH) exam, verifying and approving students who take exam and ensure exam is reflected on student transcript.
Curriculum Oversight (30%) • Serve as curriculum liaison to academic programs, providing implications of proposed program and course changes, process, and best practices consultation for curriculum planning and implementation. • Assist programs with new, changed, or discontinued program/course proposals and facilitate approval process through appropriate governance structure which may include the SPH Education Policy Committee (EPC), Provost’s Office and/or Board of Regents. • Partner with the Educational Policy Committee (EPC) Chair by reviewing curriculum materials, preparing agenda, and following through on committee actions as appropriate and distributing meeting minutes. • Serve on the SPH Curriculum Committee (a subcommittee of EPC) and manage the syllabus review/process; establish clear policies and procedures for syllabus requirements. • Collaborate with program coordinators to track curricular changes, communicate them to appropriate staff and faculty, ensure accurate entry of data into relevant University systems (ECAS, PCAS, GPAS), and updates to curriculum sheets. • Serve as collegiate catalog coordinator. Oversee undergraduate and graduate collegiate course catalog development in coordination with faculty curriculum committee and University publishing systems. • Coordinate equivalency exam dates and times with appropriate staff and faculty, notify students of results and document results if students passed on official transcript. • Manage development of Student Guidebooks through setting annual deadlines for updates, revising SPH sections and facilitating program section revision by program coordinators. • Serve on the Professional Education Council with Associate Dean for Education and Student Engagement.
Compliance and Systems Oversight (20%) • Serves as the primary resource for SPH faculty and staff and liaison to university resources and offices on education and student policies and compliance issues. With solid understanding of federal and state laws and regulations, accreditation standards, and university policies, develop creative, equitable, and workable solutions, grounded in promising practices and benchmarking. Lead creation and maintenance of school education and student policies in collaboration with associate dean and EPC. • Serve as collegiate expert, liaison, and access approver for University-wide systems that support student progress, including APLUS (digital advising notes), ECS (electronic course scheduling), ECAS (electronic course approval system), GPAS (graduate program audit system), PCAS (program and curriculum approval system), and PeopleSoft, and any new University-wide systems that support student progress. Serve as the Student Systems Key Contact for SPH. • Develop processes and procedures for efficient management of Academic Program tasks and provide training and communication about these tasks to SPH faculty and staff responsible for implementing them. Maintain SPH Policy & Procedure Manual. • Engage with meetings/committees such as the Registrar’s Advisory Committee (RAC), GPC Network, Key Contacts to stay current on changes related to policy and system updates.
Other Responsibilities (10%) • Serve as collegiate liaison to the Office of Classroom Management and provide classroom management support for SPH departmental rooms. College approver for departmental scheduling changes after registration opens. Responsible for ensuring program coordinators follow University scheduling policies. • Ensure information on SPH website is updated to accurately reflect current expectations and requirements. • Support the accreditation process. • Participate in professional development activities to gain knowledge and insight for areas related to responsibilities. • Engage as a member of SPH Student Services staff through staff meetings, retreats, professional development, events, etc. as applicable.
Appointment & Compensation This is a 100% time Professional & Administrative (P&A) position (9764S2 - Student Services Program Specialist 2). The salary range for this position is $82,000 – $92,000.
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.