About Northeastern: Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.
Our locations-in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant-are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.
Northeastern's comprehensive array of undergraduate and graduate programs- in a variety of on-campus and online formats-lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.
About the Opportunity: The Office Manager will provide diversified professional administrative support to the Office of Student Affairs suite and will provide lead support to the Senior Vice Chancellor for Student Affairs. Manage and fulfill a comprehensive range of administrative and substantive duties to ensure overall efficiency of daily operations in the Senior Vice Chancellor's office and unit.
Responsibilities: Be the key manager and strategic decision maker for all tasks surrounding the office. Manage calendars for Student Affairs leadership. Provide support with the financial duties of the office. Manage and assemble meeting preparation materials and make all arrangements as needed for meetings and events, including travel, set-up, hospitality and support. Manage and provide administrative support for various committees; prepare agendas, meeting notes, spreadsheets and reports. This position supports the operational function of a busy and high-profile office. This requires a professional manner in all communications (telephone, e-mail, written correspondence) and in-person contact. Under direction, this individual will oversee a variety of administrative projects, manage and delegate work to other administrative coordinators in the office, and provide lead decision making and administrative support to the office; communicate on substantive matters with internal and external constituencies including senior university administrators, faculty, staff, students and parents; design and produce reports and presentations, schedule and coordinate meetings, general travel and conferences.
Qualifications: Bachelor's degree is required and 5 years of administrative experience required. Prior supervisory experience preferred. Must be detail-oriented, able to perform a variety of tasks, able to work with confidential information and prioritize tasks and demands. Have 1-3 years of experience working with budgets and other financial materials. Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility. Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents. Proficiency in Microsoft Office Suite-especially Excel, Word, PowerPoint and Outlook, Teams-and high level of comfort working with technology are musts. This office is extremely busy and requires an individual with proven experiences in handling confidential materials, multi-tasking, and handling sensitive situations in a calm, thoughtful and professional manner. Have strong leadership, management, and decision making skills. Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude and the ability to work efficiently in a busy environment while handling multiple priorities are requirements of this job. Must be able to manage deadlines, delegate tasks to other administrative coordinators, TNS, and student workers, to work independently and to function as a solid team member. A successful candidate will be comfortable taking initiative, a good leader, but also knows when to ask for help.
Salary Grade: 11
Additional Information: Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.