Student Affairs is seeking an Administrative Coordinator who will provide a high level of administrative support for the Office of Dining Programs and individual support for the Assistant Vice Provost (AVP) for Dining. The Administrative Coordinator must be able to work in a demanding, fast-paced, and collaborative work environment. This position requires the ability to multi-task, prioritize, and be proactive. The Administrative Coordinator will deal regularly with sensitive and confidential information and must always exercise the utmost professionalism and discretion.
Specific Duties & Responsibilities:
Provide scheduling and administrative support for The Office of Dining Programs, providing individual support for the AVP for Dining.
Will draft correspondence, maintain calendars, file, place orders, serve as a liaison to vendors, track purchases of supplies, handle print projects, and other department items.
Assist leadership and the Dining team with preparing for meetings, appointments, and events and organize meetings as required. Be proactive in identifying and resolving scheduling conflicts.
Coordinate and support administrative functions for the dining services portfolio. Daily assistance with the operation of the dining offices will be required.
Triage inquiries from parents/students/third party sponsors via email, case management system, or phone.
Coordinate travel and itineraries for leadership and team members as required. Prepare travel and accommodation arrangements.
Communicate effectively and maintain positive, courteous, supportive, and professional working relationships with all levels of contact. Contribute to the customer service-oriented atmosphere within the organization to assist other functional areas and divisions when needed or requested.
Minimum Qualifications (Mandatory):
High School Diploma/GED and three years related experience required.
Three or more years' experience required. Additional experience along with experience in higher education or an executive level office is preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills & Abilities:
Must be well-organized and have good time management skills
Must possess excellent communication and interpersonal skills.
Ability to multi-task in a fast-paced environment and remain focused
Excellent customer service skills.
Ability to work independently and use discretion and sound judgment in independent decision-making.
Ability to maintain confidentiality and demonstrate professionalism.
Proficient in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.)
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 am to 5:00 pm Exempt Status: Non-Exempt Location: Homewood Campus Department name: Student Affairs Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.