Mars Hill University is a private, four-year liberal arts institution located in the mountains of western North Carolina. Founded in 1856 by Baptist families of the region, it is the oldest institution of higher learning in western North Carolina on its original site. Mars Hill University, an academic community rooted in the Christian faith, challenges and equips students to pursue intellectual, spiritual, and personal growth through an education that is grounded in a rigorous study of the Liberal Arts, connected with the world of work, and committed to character development, to service, and to responsible citizenship in the community, the region, and the world.
DEPARTMENT: Student Life
POSITION/TITLE: Mailroom Supervisor
LOCATION: Mars Hill, NC
SUPERVISOR: Associate Vice President/Dean of Students
SCOPE: Through dynamic and innovative approaches, Student Life is a robust program that provides students with opportunities for meaningful engagement and transformation in the co-curricular context. The post office supervisor is responsible for the efficient and timely distribution of mail for the college community, maintaining accurate accounts for the billing of postage, handling the purchases for supplies, and the supervision of the post office staff, including the student employees. The Mailroom Supervisor works under the supervision of the AVP/DOS.
The job is sedentary in nature
Must be able to sit for long periods while performing office and computer operations
Must be able to lift and move boxes/packages
32 hours/week is expected; times may vary depending on client need, crisis issues, event hours, etc.
High school graduate or equivalent; college degree preferred
Two years of secretarial and administrative support experience strongly preferred
Demonstrated experience with Microsoft Office, spreadsheet software, email and PowerPoint preferred
Knowledge of United States Postal Service mailing regulations
Well organized, able to set priorities and deal with matters in a tactful and highly confidential manner
Capable of working independently and with students in a supervisory role
Ability to work under pressure and deal with deadlines (essential)
Comfortable with multi-tasking; flexible with fluid situations and effective with changing priorities
Previous customer-service oriented work, including the ability to establish and maintain effective relationships with students, parents, alumni, faculty and staff
Strong commitment to the values of diversity and human compassion
Commitment to the personal development of college students
Commitment to working in collaboration with constituencies
Process all outgoing mail (sort, weight, affix correct postage, certify, and insure)
Assist administrative offices with questions regarding large mailings
Distribute inter-office mail. This includes all mail and packages, handouts and flyers for faculty, staff and students
Keep records of departmental postage and make monthly reports to the business office
Supervise the part-time clerk and student workers
Assume responsibility for distributing information regarding official closings due to holidays and school breaks
Update box numbers in Colleague
Keep inventory on box keys and P.O. boxes on campus
Responsible for maintaining postal machine finances and addressing mechanical issues
Report replacement key charges to the business office
Communicate with Facilities to insure proper working box keys and box lock maintenance
Communicate with postage delivery services, town post office, and paid postal contract
Responsible for Student Workers; hiring, training, hours, schedule, timesheets and work contract
Responsible for all aspects of the motorized mail cart; gas, maintenance and safety for staff and students
Insure out-going mail is delivered to the Post Office
EMPLOYEE BENEFITS: For more information concerning benefits offered to MHU employees, see the MHU Benefits Summary on the MHU website.
EEO / ADA Statement:
In accordance with the Americans with Disabilities Act (ADA), MHU provides reasonable accommodation to qualified applicants and employees with disabilities unless the accommodation would impose an undue hardship on the organization or would change the essential functions of the job. Requests for reasonable accommodation should be directed to Human Resources (see below). MHU is committed to hiring faculty and staff who fully support MHU’s mission. Minorities and women are encouraged to apply.
MHU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Mars Hill University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process.
In accordance with federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race color, national origin, age, disability, religion, sex, familial status, sexual orientation, and reprisal.
To file a complaint with Mars Hill University, contact: Jennie Matthews Office of Human Resources Box 6664 Mars Hill University Mars Hill, NC 28754 828 689-1197 828 689-1256 Fax [email protected]
To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W., Stop 9410 Washington DC 20250-9410 Or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal- relay) or (800) 845-6136 (Spanish Federal-relay). USDA is an equal opportunity provider and employer.
Mars Hill University is a private, four-year liberal arts institution located in the mountains of western North Carolina. Founded in 1856 by Baptist families of the region, it is the oldest institution of higher learning in western North Carolina on its original site.Mars Hill’s small campus of approximately 1,200 students offers a warm and engaging environment, where students get to know each other, as well as professors and university staff. Mars Hill boasts a eclectic mix of students, and one of the highest percentages of minority students in the region. The university draws students from all over the United States, and the world.