Assistant Director, Undergraduate Research and Fellowships
Harvard University Faculty of Arts and Sciences
Location: USA - MA - Cambridge
Internal Number: 55433BR
The Office of Undergraduate Research and Fellowships (URAF) manages large, high-profile research programs in Harvard College, administers Harvard-specific fellowship programs, oversees the institutional processes for prestigious national fellowships, and is the hub for policies and processes related to undergraduate research and fellowships. The Assistant Director is responsible for independent management and strategic planning of a subset of these research and fellowship programs, providing advising to Harvard College students, pedagogical direction, and administrative oversight of related program details and events. Reporting to the Associate Director, responsibilities include but are not limited to:
Advise students on research and fellowship opportunities at Harvard and beyond, including one-on-one and workshop-style advising on research processes, strategizing essay and proposal writing, resumes, letters of recommendation, and interviewing skills.
Conduct outreach to student groups, departments, House fellowships tutors, and faculty to build awareness of available opportunities; serving as a key point of contact.
In collaboration with Associate Director and other Assistant Directors, design and compose all online and paper publications, advising/training materials, and related communications for URAF.
Manage the recruitment process and information dissemination for a select portfolio among a range of URAF-managed College programs (e.g., Rhodes, Marshall, Fulbright, Summer Undergraduate Research Village Programs, Amgen, Mellon Mays, Harvard College Research Program, and others). Design outreach strategy, attend recruitment events, and host information sessions, workshops, and panels. Liaise with faculty and administrators who will recruit or serve as mentors for program participants.
Manage the selection process for specific URAF-managed College programs, both independently and with guidance from the Associate Director and Director. Prepare and process application materials, review and provide feedback on applications, recruit and coordinate faculty selection committees, serve on selection committees, and communicate dispensation of selection with applicants.
Oversee the application submission process for endorsed candidates participating in national competitions. Compose evaluations and draft endorsement letters on behalf of the Dean of the College, in consultation with the Associate Director and Director.
Design and manage pedagogical and social activities for specific College programs administered in URAF.
Collaborate with student groups, academic departments, administrative offices, Houses, and research centers across campus to deliver advising and programs. Plan and implement research events, colloquia, and conferences.
Assess programs through qualitative and quantitative analysis of program efficacy data. Provide information as requested to College and University leadership, including Development Office and donor stewardship.
Ensure student compliance with pre-departure travel requirements, when appropriate. Monitor award recipients' activities in the field in collaboration with other University offices, including collection of travel updates and reports.
Manage program budgets, including tracking and processing financial expenditures, interactions with vendors, and financial reporting. Coordinate award allocation with other offices when appropriate. Ensure all program participants, vendors, and programs receive payments in a timely fashion.
In collaboration with the Director, write and submit grant applications, renewals, and reports.
In coordination with URAF staff, compose, edit, and maintain web and print-based promotional media, application forms, and other URAF publications.
Cultivate and maintain relationships with national research sponsors, peer institution colleagues, funding agencies, and other organizations by attending meetings and consortium events.
Participate in inter-office committees, working groups, and panels as invited.
Recruit, onboard, and supervise student sta
Some evenings and weekends required. URAF activities span the entire calendar year, including summer.
All applicants who wish to be considered must submit a cover letter and resume with their application to be considered.
All formal written offers will be made by FAS HR.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree required.
At least five years of advising and administrative experience in a university setting with an emphasis on student programming and interaction required.
Experience working with complex, high-volume administrative processes, including application materials, financial transactions and records, and data required.
Experience working collaboratively with faculty, administrators, and other university staff required.
Master's degree or higher preferred.
Experience with undergraduate research, fellowships, or international study and travel preferred.
Experience with students transitioning between high school and college, undergraduate and graduate school preferred.
Experience working with national fellowships/research sponsors, and international partners preferred.
Familiarity with domestic and international (particularly British) institutions of higher education preferred.
Ability to use or learn a variety of software, databases, and application platforms preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.