Reporting to the Director of Administration and Operations, the Administrative Coordinator is an integral member of the Department of Psychology, handling logistical, financial, and administrative tasks to ensure smooth and efficient daily operations.
The Administrative Coordinator job responsibilities fall into several key areas as follows.
Serves as principal contact and source of information for customers of the department, including faculty, researchers, students, staff, and external customers.
Coordinates parking passes, telecom, computers, and other departmental resources.
Advises on university/departmental policy, directing requests to other offices as needed.
Proactively communicates with faculty to ensure timely documentation for new research hires, term extensions, leave requests, and end dates.
Assists with visas, prepares appointments, assists with onboarding, and maintains unit records related to research hires.
Acts as back-up for team members to cover for absences as needed.
Other duties as assigned.
Coordinates communications for the Department.
Makes regular updates to public departmental website and social media, as well as internal collaboration tools (Teams, Slack, SharePoint, etc.).
Determines marketing plans. Designs and distributes promotional event posters.
Coordinates communication around shared spaces (kitchens, conference rooms, etc.).
Assists with departmental newsletter.
Assists with coordinating departmental events (e.g. Fall Harvest Day, Winter Fest, recruitment lunches and dinners, staff lunches, annual holiday party, Visiting Committee arrangements, senior faculty retirements, etc.).
Assists with faculty searches and promotions by placing job ads, arranging travel, processing reimbursements, and organizing dossier materials.
Processes faculty reimbursements and other payments.
Oversees non-personnel budget for departmental operating funds.
Oversees departmental restricted funds by tracking budgets, commitments, and actual expenses.
Manages departmental corporate card and purchasing card, reconciling expenses and processing timely payments in accordance with University and local policies and procedures.
Processes expenses associated with departmental visitors and events, including honoraria and travel expenses for speakers and other invited guests.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3 years of administrative experience. Education may count toward experience.
College background plus 3 or more years of administrative experience, including financial experience in higher education preferred. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Strong computer competency, including MS Word and Excel, as well as the ability to learn new technology quickly. Capacity to adjust to shifting priorities and work on multiple tasks simultaneously. Strong organizational skills; accuracy and attention to detail essential. Excellent written and verbal communication skills. Must be able to work independently and as part of a team.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.