Assistant Dean of Admissions and Student Affairs, Optometry (0322U) 22914
University of California Berkeley
Location: Berkeley, California
Internal Number: 2452559
Assistant Dean of Admissions and Student Affairs, Optometry (0322U) 22914
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At Berkeley Optometry, we have long lived by defining principles that guide us and differentiate us. As a part of a world-renowned university that embraces excellence and access, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We are strongly committed to diversity, respect for cultural differences, and promoting social justice. These principles serve us daily in our reasonings and actions and aid us in our decision making.
We educate an estimate 320 students annually. Our O.D. program is a 4-year program with clinical training provided at 2 campus clinics, 10 satellite clinics (community care), 7 VA clinics, and 24 external clinics across the country. Our one-year post-graduate residency programs provide advanced clinical education in specialty areas of optometry to 18 residents with placement on and off campus, and our Vision Science program consists of 40 PhD students.
The Assistant Dean will provide key insight and analysis for the annual admissions and financial aid process, including serving as a voting member of the OD Admissions Committee. The School operates in an environment of cooperation, collaboration, and collegiality. The Assistant Dean serves as a key advisor to the Dean, the Associate Dean for Student Affairs, Vision Science Faculty Chair, and Director of Residencies, to the unit administrators and, with broad authority, works with constituents to ensure strategic objectives are met. S/he serves as a member the Dean's executive team, assists the Dean in discharging the full spectrum of duties, and has authority to act within his/her areas of responsibility. The Assistant Dean plays an essential role in managing the School, building the capacity of and unifying the organization, and in representing the School to internal and external constituents.
Additionally, as this position oversees all aspects of admissions and student affairs activities, the Assistant Dean of Admissions and Student Affairs is a leader in forging effective, collaborative relationships with students, faculty and staff, as well as with external professional optometric and pre-health professional associations. The Assistant Dean's impact will be demonstrated through fiscal responsibility for the unit, sound admissions decisions to yield an exceptional class of optometry students, residents and Vision Science graduate students, and through a continued trajectory of innovation, responsiveness and proactive solutions in the realm of student services. Finally, the role of the Assistant Dean of Admissions and Student Affairs will have an impact within national and state organizations, such as the Association of Schools and Colleges of Optometry and the California Optometric Association, as more competitor institutions look to Berkeley Optometry as the model for excellence in admissions and student services management.
Key Responsibilities include:
Oversees the process of reviewing applications, managing the process and qualifying and coordinating interviews for those candidates deemed to be competitive for admission, and directing the staff of Admissions and Student Affairs to accomplish these tasks for OD and VS admissions.
Manages the OD and VS Admissions Committees and the selection of the incoming class/cohort, as well as yield efforts once decisions have been reached.
Serves as a voting member of the OD Admissions Committee.
Conducts triage reviews on OD applications.
Facilitates training and application preparation to the Director of On Campus Residency and Chief Mentors in addition to matriculating matched residents to the University.
Manages local and national recruitment and outreach efforts, including recruiting visits to feeder institutions and admissions for the School's Opto-Camp, and supervises the Admissions and Student Affairs staff to make travel arrangements and timely visitation announcements.
Serves as a leader in the arena of optometric admissions, Vision Science PhD admissions, and Optometry Residency Certificate Program, attends national and regional meetings, and provides statistical reports to national and state optometric associations.
Directs the online admissions process and systems (eg: Slate, OptomCAS) to expedite the admissions for each program in conjunction with the Admissions and Student Affairs staff.
Partners with the School's Financial Officers to determine appropriate funding for Vision Science PhD graduate students.
Facilitates, in conjunction with the Director of Affiliate Residencies and the Director of On-Campus Residencies, a smooth and efficient on-boarding process for incoming OD residents.
Conducts research designed to constantly evaluate current admissions procedures, including de-briefings with Admissions Committee members, incoming students, competitor analysis and benchmarking against peer institutions.
Maintains productive partnerships with the Graduate Division and other graduate student centered organizations on and off the UC Berkeley campus.
Serves as a lead point of contact with the Association of School and Colleges of Optometry (ASCO), assumes leadership roles within this professional association and attends annual meetings.
Oversees all events related to recruitment, including Interviews, Visit Days, Admit Day, the Foresight Fall Conference, Opto-Camp, and Cal Day.
Oversees all hard copy and digital content (e.g., social media platforms, BLINK newsletter, updates to Berkeley Optometry's website) as related to admissions.
Responsible for conceptualizing, developing, implementing and managing student support service models that promote students' academic success.
Assesses overall student services needs and plans appropriate responses. Creates models and grows the new programs, ultimately institutionalizing and delegating their ongoing operation as appropriate to the staff of the Admissions and Student Affairs office.
Has broad authority and management responsibility in all matters of student affairs, leads analysis, forecasting, and strategic planning efforts as they relate to Student Affairs, and builds and maintains the administrative and organizational capacity of the School in these areas.
Oversees all staff services and procedures relating to students' progress in the School's OD program and Vision Science Graduate Group, from admission through graduation.
Implements and coordinates programs to enhance the student experience for the School of Optometry and Vision Science Graduate Group, establishes administrative procedures, and negotiates with the Berkeley Graduate Division and/or the Office of the Registrar to ensure consistency with University and system-wide policies.
Assesses administrative problems that may arise affecting students, investigates alternatives, devises and implements solutions. Interacts with various campus offices to determine approaches to resolving problematic student issues. Applies high-level knowledge of student matters and creative problem-solving skills to arrive at solutions that benefit Berkeley Optometry and Vision Science students.
Serves as head of the Admissions and Student Affairs Office. Has authority to establish and enforce policies and procedures, authorize access to campus financial systems, and allocate resources in pursuit of broadly stated goals of the unit.
Partners with the campus constituents and Development and Alumni Relations to offer career advising and support services for OD and Vision Science PhD students.
Serves as a representative to the campus Graduate Division, and represents the School to other university Offices (e.g., the Office of the Registrar, Financial Aid)
Represents the School to external constituents (e.g. corporate partners, alumni, sponsoring agencies, governmental entities, and others), and serves on special committees and task forces at the request of the Dean and other campus offices.
Case manages students in academic and/or emotional distress.
Oversees the staff of Admissions and Student Affairs in all promotional events related to current students, including the White Coat Ceremony and New Home Night.
Assures compliance with Berkeley Optometry and University-wide immunization requirements for entering and continuing students.
Manages and organizes committees to execute New Student Orientations and Graduation.
Oversees all hard-copy and digital content as related to student services.
Resource Planning and Implementation
Has fiduciary responsibility for maintaining a sound financial environment, upholds good business practices for the Admission and Student Affairs unit, and works closely with the Senior Assistant Dean and Chief Operating Officer, Assistant Dean of Finance and other unit staff who process and record financial transactions, to ensure timely and accurate financial information, monitor accounts and resolve problems, ensure compliance, safeguard resources and reduce risk.
Develops an annual operating budget for Admissions and Student Affairs. Exercises management control (determines funding priorities, goals, and allocations) for the Admissions and Student Affairs Office, based on trends. Requests augmentation as necessary to conduct unit business and achieve unit goals. Manages budget comprised of University Block Grant funds, Professional Development Student Tuition funds allocated to student aid, School fellowship funds (PSSF), corporate sponsorship and operating budgets for Admissions and Student Services.
Provides analysis of these financial resources for maximum efficiency of utilization and provides reports to the School's Dean and the Assistant Administrative Deans of Operation and Finance, on their allocation and spending patterns.
Coordinates the activities of the School's Scholarship and Awards Committee through the Assistant Director of Admissions and Student Affairs.
Works with the Dean, Associate Dean of Student Affairs and Assistant Dean of Development and Alumni Relations to provide corporate partners with a cohesive plan for sponsorship of School of Optometry activities.
Manages the staff (4 FTEs) who provide admissions and student services support.
Has responsibility for the advertising, interviewing, recruitment, classification, position reviews, salary administration, reorganizations, layoffs, grievances, and disciplinary actions within the Admissions and Student Affairs unit.
Has responsibility for establishing and maintaining equitable and progressive policies, practices, and systems; maintaining a network of internal communications; and working closely with program directors, managers, and administrators to provide advice, promote development and training, to implement policies, authorize actions, and meet objectives.
Prepares personal professional development plans and oversees the same for his/her direct reports on an annual basis.
Professional Service and Development
Serves on a wide range of University and School committees, special task forces, and special assignments (e.g., Dean's Administrative Committee, Admissions Committee, Academic Advisory Committee).
Serves on committees to address special needs or concerns, such as campus-wide committees to assist the Graduate Division.
Regularly attends classes, local industry conferences as well as professional career conferences, to stay current in latest trends and practices in Admissions and Student Affairs Administration and enhance expertise in job areas.
Participates in activities that enhance the campus community and/or larger community to further University service.
Other Duties as Assigned
The Assistant Dean of Admissions and Student Affairs assists the Dean, the Associate Dean for Student Affairs, the unit heads of Berkeley Optometry and the faculty by undertaking other projects as assigned.
Advanced knowledge of advising and counseling techniques.
Skills in monitoring/assessing people, processes or services, to make improvements.
Excellent managerial skills to supervise people and coordinate teamwork in own team as well as across different teams in the department
Excelent managerial skills to supervise the handling and security of large volumes of data.
Excellent interpersonal skills.
Sensitivity to students of diverse backgrounds and cultures.
Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
Ability in problem identification, reasoning.
Ability to develop original ideas to solve problems, persuasion, leadership.
Thorough knowledge of the admissions requirements and standards for making satisfactory progress for the OD program, Vision Science PhD Graduate Program, and Optometry Residency Certificate Program.
Possess a thorough knowledge and understanding of policies, procedures, and protocols in the following areas: admissions, enrollment, milestones, financial aid, federal privacy policies as they apply to student records (FERPA), student recruitment and optometric licensing requirements.
Bachelors degree in related area or equivalent experience/training.
Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Masters degree in higher education, or related area
Salary & Benefits
Salary commensurate with experience. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
The minimum posting duration of this position is 14 calendar days. The department will not initiate the application review process prior to 9/3/2021
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.