UCSD Layoff from Career Appointment: Apply by 8/5/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 8/18/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position is open until filled. First Review Date 08/20/21.
UC San Diego's Seven colleges are the foundation of the undergraduate student experience at UCSD. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The business office of the Colleges provides financial, human resources, academic personnel and related administrative services to all six undergraduate colleges, which include the Provosts' offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP) and International House.
The Undergraduate College System at UC San Diego is what makes it so unique. No other University in the United States organizes the undergraduate experience around a College system as comprehensive as ours. Our small colleges – each about 4,700 students – help students thrive in a welcoming community. Students have access to personalized advising, support services and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Colleges Business Office (CBO), established in 2012provides financial, human resources, academic personnel, facilities management and related administrative services to the undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, UC San Diego International House, as well as the Council of Provosts (COP).
Under the general supervision of the Chief Administrative Officer for the Undergraduate Colleges Business Office (UCBO), this key position will manage and conduct the independent review and analysis of all academic personnel actions, including appointments, merits, promotions, appraisals, and administrative appointments for all faculty and teaching academic appointments, including all student academic appointments in each of the Undergraduate College Academic Programs. Provide counsel to the College Provosts, Writing Program Directors and UCBO Chief Administrative Office regarding complex academic personnel policies and actions. Manage confidential documents of academic advancement, tenure, retention, collective bargaining and grievance matters and provide analysis and recommendations. Compose and/or edit a wide variety of correspondence for signature of the Provosts, Academic Program Directors and CAO. Plan, organize and participate in development, analysis, and implementation of new policies.
Consult with individual academics. Advise the Provosts, Academic Program Directors, and CAO of any new or revised policies, and the implications of such on the programs within the Undergraduate Colleges. Make a significant contribution to the general objectives and vision of the Undergraduate Colleges.
Academic personnel policies and procedures are complex and confidential and require a high level of attention to detail and discretion. Serves as the main contact with Academic Personnel, Summer Session, Deans offices and Graduate Division for the colleges.
A successful candidate will have the ability to work in a dynamic team environment demonstrating the Undergraduate Colleges Business Office values of: INTEGRITY, STEWARDSHIP, EXCELLENCE, RESPECT, BIG PICTURE THINKING, and POSITIVE WORK ENVIRONMENT.
Demonstrated experience managing a broad scope of complex academic and staff personnel and related functions. Ability to interpret University, campus and divisional policies, procedures and other regulations related to all aspects of academic, staff, and student personnel including: recruitment, merit, promotion, re-appointment, leaves, Summer Session, union contracts, payroll policies, benefits, international visa policies, etc. Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.