UCSC Statement UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 08-03-2021
Dept Marketing Statement The Education Department at UC Santa Cruz is a small department with a big agenda. We develop leaders and pursue research that will affect the future of teaching and learning both inside and outside the classroom. We work with undergraduate and graduate students to reimagine and transform education with a focus on social and linguistic justice. The Education Department has a doctor of philosophy (Ph.D.) program that prepares scholars whose research deepens and expands knowledge of the barriers and pathways to a more equitable and just school system and society; a model teacher-education program that prepares social justice oriented teachers; an undergraduate major, Education Democracy and Justice; and two vibrant education minor tracks.
The Masters/Credential program is a professional program, which requires the department to be in compliance with both California State Education Code and California Commission on Teacher Credentialing (CCTC) regulations. Such distinctiveness requires a higher level of administration and leadership than other academic departments on campus. The MA/Credential program certifies approximately 66 candidates each year for the teaching credential. The Coordinator of Credential Programs (CCP) is the only position granted campus authority to recommend final teacher certification to the State of California's Teacher Credential Commission. Using skills as a seasoned, experienced student services professional, the CCP provides the full range of student services for the Masters in Education and California Teacher Credential Program (MA/C), to prospective applicants and professionals seeking supplemental and/ or clear credentials from the Santa Cruz, Santa Clara, Monterey, and San Benito counties. The CCP also provides credentialing advising and services to the UCSC Extension program. The CCP must independently exercise discretionary powers to solve programmatic issues. The CCP must act with a high degree of autonomy to implement and disseminate CCTC and State Education Codes, and state laws, which may potentially have major impacts for the department and campus. The incumbent advises faculty and management on a variety of student issues, works with the department's management to recommend changes to policies, practices, and procedures and collaborates with the department's staff on various projects as needed.
Pay, Benefits, & Work Schedule Salary Information: $60,000-$66,000/annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full
Schedule Information: Full time, Fixed 100% weekly 40 Hours weekly Mon-Fri Day Shift
Job Duties 40% - MA Degree and California Teaching Credential Certification
Review CCTC directives, California Association of Colleges for Teacher Education releases, and state legislation bulletins concerning issues affecting teacher education and respond when appropriate
Provide analysis and interpret CCTC criteria, regulations, and program requirements to ensure program accordance; maintain and disseminate accurate information regarding teacher credentialing requirements
Coordinate, and serve as initial contact for CCTC program reviews; respond to questions for accreditation reviews
Prepare UC and California Commission on Teacher Credentialing (CCTC) proposals and report documents; review and approve CTC reports
Manage the security of the MA/ Credential program database, which requires the highest level of security due such information as Social Security numbers (encrypted database)
Design and provide oversight of department databases for all, current and past MA/Credential students.
Interpret and apply, independently, the California Education code and other laws, rules and regulations relating to the granting of credentials for public school service in California
Maintain current information on pending/relevant legislation affecting teacher credentialing
As part of federal reporting requirements for Title II, Section 207 of the Higher Education Act, provide statistical information and verify data for the campus on UCSC credential program graduates
Provide detailed transcript analysis for specific UCSC and State credential requirements including: academic coursework for specific subject matter areas; credential requirements; required state tests for teachers; completion of MA. degree requirements
Maintain familiarity with a wide range of transcripts and catalogs; knowledge of UCSC's articulation agreements with community colleges; knowledge of UCSC Teacher Education program curriculum
Review and approve credential applications on behalf of the California Commission on Teacher Credentialing, for the California Preliminary credential, the Clear credential, and Subject Matter and Supplementary Authorizations
Evaluate candidate's academic eligibility for the MA degree
Hold signature authority for the UCSC campus for all credentials and CCTC documents
Participate in Credential Advisory Committees, and attend meetings sponsored by the Commission and other state agencies; attend workshops and seminars for professional development and accreditation purposes
Certify graduation status of all MA/Credential students
30% - Academic Advising and Evaluation
Advise students pursuing subject matter programs regarding course requirements and deadlines
Counsel students who have been identified as academically deficient either by faculty in their course(s) or by unmet CCTC testing requirements
Develop a plan in cooperation with the student(s) and faculty, for remediation
When necessary, recommend students for academic warning, probation and dismissal
Clarify Graduate Division policy to students, staff and faculty, as needed
Assist students with the accurate and timely filing of academic petitions, such as: leave of absence, petition for withdrawal, degree application, request for part-time status, filing fee status, extension of enrollment, petition for exception, independent studies, thesis research petitions, and others.
Determine course equivalencies and substitutions
Conduct quarterly monitoring of academic progress of all credential / MA in Education students (approximately 66 each year); report the academic progress of the graduate students to the Dean of Graduate Studies
Provide academic counseling to out-of-state teachers and holders of preliminary credentials
Provide academic counseling to prospective applicants, undergraduates, graduates, faculty, staff, and the general public on the preliminary and BCLAD credential programs (Multiple Subject [K-6]. Single Subject [7-12) in English; Math, Science, and Social Studies
Manage DRC requests as needed
Enrollment Audits (3x/quarter).
Grade Audits (at the end of each quarter)
Coordinate and manage the EDUC 180 student observation placements working with the SCCOE, local K-12 schools, undergraduate advisor for the EDJ major, and the MA/C Program Coordinator.
15% - Program Management
Generate the annual event calendar and take primary responsibility for coordination of MA/C events
Utilize databases to create reports that provide Education Department faculty with comprehensive data and analysis of programs, and associated students, in the areas of enrollment, student achievement and student feedback, to support department's curriculum, program planning and development efforts
Maintain records of student Teacher Performance Assessment test results, and communicate them to supervisors and MAC Director
Advise Department Manager and Chair on the development of curriculum plans that meet CCTC requirements, department admissions requirements, and departmental program standards
Work with Program and Departmental Administrators in providing new credential services and program options in response to State regulations and community needs: provide an analysis of state, university and programmatic requirements that results in creating a philosophy and description of the program consistent with the Teacher Education program (on an as need basis)
Develop policies relevant to teacher preparation programs, including recruitment.
Manage a process for assessing subject matter of candidates (for credential candidates seeking additional credential authorizations)
Coordinate MA/Credential program first and second summer session including communications between the Education Department, Graduate Division, Student Health Center, Registrar, Student Business Services, and Financial Aid
10% - Admissions
Administer the graduate programs admissions processes for the MA/Credential Program
Develop policies and procedures for admitting students to the Education MA/Credential program
Participate as a member of the admissions committees and provide an advisory and consultative role to the committee
Perform initial screening of applications: analyze and evaluate application for completeness of state and university admissions requirements, which includes prerequisite course work, GPA, and required state exams
Provide analysis of enrollment and admissions statistics to determine student loads
Prepare admission offers and monitor all program enrollments including compliance with CCTC admissions requirements for the MA program
Administer appeal process
Serve as primary liaison with program applicants (year round} and the Division of Graduate Studies for new graduate student admissions
Recommend and implement solutions that meet student career goals
Conduct analysis, coordinate and disseminate available scholarships, fellowship, Master's Incentive Program (MIP), President's Education Fellowship (PEF) funds, and financial aid awards to incoming and continuing students
Conduct annual review of policies and procedures, and adjust as needed
Troubleshoots Live Scan (fingerprinting) issues
5% - Outreach and Marketing Administration
Present information workshop to UCSC students and the community at large
Make presentations throughout the year to groups including, but not limited to, UCSC Extension, UCSC EOP students via Summer Bridge and EOP Fall Orientation, Student Transfer and Re-Entry Services students (STARS), Cabrillo College, and UCSC African-American Student Life Cultural Center
Conduct workshops for Community College students and counselors on credential requirements and admission to UCSC
Represent the Education Department in all UCSC outreach events for new and prospective students, such as Summer Orientation, Fall Preview Day and all other quarterly orientations
Liaison extensively with student services units, academic preceptors, department assistants, Graduate Division, Registrar's Office, Financial Aid Office and other academic and advising units to ensure accurate and timely dissemination of Education Department program information and updates
Facilitate dissemination and articulation of subject matter programs to academic departments
Conduct credential information workshops on campus to prospective applicants, and seminars to academic and student service units.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of advising and counseling techniques
Skills in judgment and decision-making, and problem solving
Skills in identifying measures of system performance and the actions to improve performance
Ability in problem identification and reasoning.
Ability to develop original ideas to solve problems
Multicultural competencies; ability to work with diverse populations.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Knowledge of, or ability to learn, the California credentialing codes and state education law
Knowledge of, or the ability to learn, the Teacher Education program principles and standards to provide detailed information and make the appropriate referrals
Excellent public speaking skills.
Interpersonal skills to interact effectively with diverse populations
Expertise in utilization of the following computer applications: Microsoft Suite, FileMaker Pro, AIS, COGNOS, SLATE, etc
Special Conditions Selected candidate will be required to pass a pre-employment criminal history background check.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here
Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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