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The School of Nursing has an outstanding opportunity for a Program Operations Specialist. The Program Operations Specialist is a key team member for operation of the School of Nursing’s baccalaureate and graduate degree programs. This position requires a deep understanding of the complexities of the programs, from program objectives to admissions requirements. The position is the point of contact and lead for planning and execution of all student-related events.
Manage Baccalaureate Program Admissions
Manage admissions processes: exercise independent judgment in ameliorating applicant concerns; develop and integrate recommendations and information from multiple stakeholders; communicate admissions decisions to UW Registrar, UW Admissions Offices, and Graduate School; and problem-solve applicant/student issues. Organize, recruit and serve as a key point of contact for baccalaureate admissions committees. Judging and making informed decisions about courses and applicant eligibility to matriculate. Create and maintain interactive PDF and online applications for baccalaureate programs, developing new approaches and/or tools to meet applicant and School needs. Manage and maintain BSN and ABSN waitlists. Craft recommendations for the Director of Admissions, Director of Student and Academic Services, and Manager of Student Recruitment. Manage special projects related to baccalaureate admissions.
Recruitment and Outreach Team
Represent the School and programs at local, regional and national events with the goal of recruiting competitive prospective students and disseminating information about the School and programs positively. Serve as outreach liaison advisor in the UW Undergraduate Advising Office and the Office of Minority Affairs and Diversity by attending and initiating meetings and conferences as necessary. Collaborate with Washington State Community Colleges to keep them up-to-date of current undergraduate degree requirements and admissions deadlines. Perform strategic planning and data analyses. Supply Director of Admissions and Multicultural Student Affairs with data related to undergraduate admissions toward the goal of better informing more effective recruitment of underrepresented populations and student services improvements. Coordinate, manage, schedule and present the in-person and online Undergraduate Information Sessions. Strategize, create, manage and maintain the undergraduate applicant components of the website. Provide content to Data & Web Services Coordinator about nursing degree programs and applicant/student resources: discern critical from non-critical content, make decisions about publishable material, and respond to needs to meet external and internal deadlines. Collaborate with Director of Admissions and Multicultural Student Affairs, Manager of Student Recruitment and Student Outreach Coordinator to provide coordinated responses to prospective student requests for information on undergraduate and graduate degree programs, making judgments about how to efficiently and productively advise prospectives toward pursuit of a nursing program of study.
UW Nurse Camp Co-Adviser
Lead communication with prospective and UW Nurse Campers using e-mail and responding to routine questions. Advise with Director of Admissions and Multicultural Student Affairs and UWMC UW Nurse Camp Liaison to lead UW Nurse Camp coordination, leadership, managing and creating a spreadsheet for planning and tracking purposes. Co-Lead UW Nurse Camp recruitment, admissions and mentorship of current SoN student leadership team members.
Support Academic Services
Key member of the Academic Services unit. Report to Director of Admissions & Student Diversity.
Conditions of Employment: Typically a 40 hour per week position, 5 days per week in a standard office environment. To effectively provide discrete and confidential support to School of Nursing leadership, schedule flexibility and extra hours may often be required.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Degree in education, healthcare, or a related field. Familiarity with higher education, student services, and recruiting best practices. Familiarity with nursing.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.