A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Please upload your cover letter and resume in PDF format.
The Department of Statistics at the University of Michigan is a growing department with three majors, three master’s programs and a PhD program which in total numbers approximately 1,000 declared students. Our administrative and student services teams work closely together and value collaboration, hard work and fun.
As a key member of the student services team, the PhD Program Coordinator serves as a primary staff liaison for Statistics and Astronomy PhD students, as well as provides a high level of support to the faculty program directors and admissions chairs. The position provides a broad range of administrative and programmatic assistance across both programs. The coordinator is responsible for administering all aspects of the PhD programs: supporting the faculty program directors; tracking academic and funding requirements for students; communicating with students and related stakeholders; coordinating admissions and contributing to recruitment efforts; as well as assisting with activities and projects. The ideal candidate is an enthusiastic, well-rounded professional with a background in student services support and related administration operations, policies, and procedures; has experience working effectively with widely diverse populations; and brings a dedication to quality and customer service.
This position reports to the Student Services Manager for the Departments of Astronomy and Statistics.
Recruiting and Admissions:
Support all student recruitment and admissions activities
Coordinate at least 4 student visits and corresponding logistics each year
Respond to student inquiries regarding recruitment opportunities and application issues
Process applications for faculty review, coordinate and attend faculty admissions meetings, coordinate decision letters, process admissions, etc.
Maintain tracking mechanisms for admissions
Provide support for Statistics PhD and Astronomy PhD programs
Maintain and update databases of student records and funding
Work with faculty program directors in each program to ensure student success
Monitor and manage student academic progression, including: funding, milestones, academic standing, research completion, degree audits, international student visa compliance, students in crisis, etc.
Support student award processes and coordinate GSRA/GSI appointments
Assist with developing processes and materials for department procedures
Track student travel funding
Maintain FERPA compliance and implement department, LSA, Rackham policies and procedures
Program Operations and Support:
Collaborate with appropriate faculty and staff to maintain up-to-date information on department websites
Represent PhD programs at relevant department, College, and University events/meetings
Schedule and attend relevant curriculum committee meetings, prepare materials, serve as reporter
Support student events such as: orientation, graduation, etc.
Coordinate course scheduling as needed with staff
Engage in basic data management and reporting via MPathways and other University systems
Collect periodic feedback from students and provide details to administration
Participate in pertinent development, training and workshop opportunities to increase knowledge base, enhance skills, and keep current on changes relative to the role
Assist in ensuring a welcoming, positive, and professional environment
May perform other responsibilities as assigned
Relationship and community building with our exceptional PhD students is required.
High School diploma or equivalent education & experience
Experience with academic student services and/or related administrative services.
Strong communication skills both verbal and written
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 201239
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.