Assistant Dean for Student Affairs, School of Medicine Georgetown University Medical Center
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Assistant Dean for Student Affairs, School of Medicine - Georgetown University Medical Center
Georgetown University's School of Medicine (SOM) is heir to the Jesuit traditions of care of the sick and commitment to service and social justice. It embodies the university's dedication to the pursuit of knowledge in service of the community. Its Office of Medical Student Affairs (MSA) encompasses several functional units that are critical to all academic aspects of medical student life and is driven by cura personalis as the formation and support of the whole student and is integral in promotes SOM's diversity, equity, and inclusion mission.
The Assistant Dean for Student Affairs assists in organizing and managing all functional areas of Student Affairs, to include meeting deadlines for time critical activities managed by MSA which impact many aspects of students' progress, both academic and non-academic throughout all four years at the medical school. They oversee the entire Match process for the fourth year class, manage the Supplemental Offer and Acceptance Program (SOAP) for medical students who do not match, and partners with Office of Student Learning and the Office of Medical Education to ensure students receive preclinical and clinical advising. Reporting to the Senior Associate Dean for Students, the Assistant Dean for Student Affairs has duties that include but are not limited to:
Student Affairs Operations
Serves as administrative liaison between medical students and School of Medicine administrative offices, particularly Registrar, Financial Aid, Student Learning, Finance and Administration, Medical Education, Diversity Equity and Inclusion.
Manages communications to students regarding School of Medicine operations.
Facilitates student mentoring and provides guidance on advising resources.
Tracks medical student compliance on Student Handbook verifications, annual PPD (tuberculosis) testing, annual flu shot vaccinations, background check requirements for away rotations, and annual fit testing mask requirements.
Provides documentation for all medical students for rotation documentation, residency documentation, and research/grant applications.
Serves as pre-clinical advisor and provides mentoring and support to medical students.
Manages School of Medicine website and social media (Twitter, Facebook, Instagram, blog) communications pertinent to students; and works with GUMC Communications team to ensure that SOM strategic communications align with university guidance.
Manages student handbook, works closely with School of Medicine deans the University Counsel to ensure that each version of the student handbook is accurate and in compliance with applicable regulations, and ensures handbook is published prior to start of every academic year.
Tracks students out on leave, as well as students remediating coursework to determine which students will be returning to join which medical school class each fall semester; provides information to the Registrar and Financial Aid regarding federal guidelines for Satisfactory Academic Progress; and meets weekly with all facets of the Student Services team to provide updates.
Provides a promotion letter to each student at the end of each academic year outlining their performance for the year to date.
Executes Matriculating Student Questionnaire, the Graduate Student Questionnaire, the National Resident Matching Program, USMLE Step 1 and Step 2 scores and failures, LCME Part II Questionnaire and ad hoc queries as needed.
Knowledgeable of, and enforces adherence to, federal laws and University policies regarding student records and posting of student grades and other confidential matters in collaboration with Registrar.
Plans and executes events, including M1, M2 and M3 Medical Student Orientations, Graduation, fourth year Senior Awards Warwick Evans Ceremony, Match Day and Scramble Week, AOA Banquet, Gold Humanism Honor Society Induction, Golden Apple, and St. Baldrick's.
Committee on Students (COS)
Administers the COS, which is charged with oversight of the progress of students enrolled in the School of Medicine, including (A) the well-being of the student body and (B) the suitability of individual students in all aspects for continuing their medical education in preparing for the practice of medicine.
Ensures all actions approved by the COS are acted upon and communicated out in an accurate, complete and timely fashion.
Serves as GUMC liaison on main campus committees, such as Graduate Student Life Committee, and Emergency Response Committee.
Serves as liaison between the School of Medicine and the Association of American Medical Colleges Task Force.
Medical Student Performance Evaluations (MSPE)
Manages all aspects of the MSPE, which outlines medical student (1) identifying information, (2) unique characteristics (3) academic history, (4) academic progress, (5) summary paragraph, and (6) all the appendices, such as transcript and grade chart.
Works with the advising deans, the Office of Medical Education, and the Registrar's Office to complete the entire MSPE process on or before November 1 each year.
Updates the Dean for Medical Education, and the Senior Associate Dean for Students of problems well in advance of the October 1st deadline.
5+ years of administrative/project management experience
Excellent verbal and written communication skills
Highly sensitive to delicate situations and strict confidentiality
Knowledge and understanding of higher education organization, goals, and objectives, policies and procedures
Ability to work independently under minimal guidance and collaborate with stakeholders
Experience in managing long term projects
Ability to analyze, organize and report on large stores of data
Proficiency in use of Microsoft Word, Excel, and Access
Ability to manage multiple shifting priorities under time constraints
Strong administrative judgment and problem-solving skills
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