At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 7/9/21
The College of Environmental Design (CED) operates three academic departments - Architecture, City and Regional Planning, and Landscape Architecture and Environmental Planning - conferring both undergraduate and graduate degrees. CED has 55 full-time and 35 part-time teaching faculty, 44 career staff, and over 1,000 students. The operations of the College are financed with state funds, gifts and endowments, professional master's level program revenue, and other revenue sources in an amount roughly totaling $18,000,000 annually. The Department of Architecture is the largest of the three departments with 25 full-time and 32 part-time teaching faculty, 5 career staff, and over 570 students, 180 of which are graduate students, and an annual budget of approximately $9,000,000. The department grants degrees in the following areas: B.A., M.Arch (professional degree in Architecture), M.AAD, M.S., and Ph.D.
This is a critical position in the department as it supports multiple functions and constituents. Most work is done independently under leadership of department manager and Chair, coordinating with department staff, curriculum committees, Office of the Registrar, COCI, CSS, and visitors. The position is responsible for successful course scheduling for fall, spring and summer terms, including space reservations, course times, special faculty requests, and special events. Responsibilities include visitor services and general office administration as well as assisting the Chair. The position handles certain website updates. Tasks may involve handling of confidential information.
40% Academic Course Scheduling and Management
Responsible for creating a viable academic course schedule, including instructor and room assignments for each semester in accordance with University timelines.
Consults with the Chair and MSO on need for lecturers and GSIs, as well as summer course instructors; consults with program committee Chairs on special needs for courses and coordinates ordering of course textbooks and readers.
Schedules all courses in Campus Solutions SIS; manages course enrollments, waitlists, and course restrictions.
Coordinate with CRP and LAEP schedulers.
Maintains all course materials, i.e. course descriptions and syllabi; posts course descriptions for students on departmental bulletin board and ensures their posting on the web.
Works with Graduate Student Affairs Officers and Undergraduate Program Advisor, as well as the CED Undergraduate Office staff and Architecture Major faculty to provide information on courses and policy, particularly on any changes.
Advises faculty on midterm and final grade deadlines; manages the submission and processing of grades; maintains final course reports for the Department.
Advises faculty and students on University policies on grade changes; processes all grade changes.
Acts as a liaison between the Office of the Registrar and the Department on all matters regarding grades.
Responsible for management of course evaluations for the Department; prepares, compiles, and tabulates all course evaluations and departmental averages by semester.
Maintains excel files on course evaluations; prepares departmental reports on evaluations by faculty and submits them to the Chair and the MSO for review.
Manages the nomination process for Outstanding GSIs and serves as liaison with GSI Teaching & Resource Center.
30% Chair Assistant
Coordinate meetings, calendar, and access.
Take notes and assist with faculty and committee meetings.
Work with student workers to coordinate travel and hotel arrangements for guests.
The above mentioned duties will be in a support role during heavy scheduling times.
Other duties as required.
20% Other Administrative Duties
Serves as initial point of contact for visitors to the department; handles routine queries from faculty, students, staff and visitors; answers telephone and email queries. Assists in ensuring that daily operations run smoothly.
Keeps inventory and works with staff to purchase office supplies for department, complete vendor payments, including honoraria, and prepares purchase orders.
work with web development staff to update departmental website as needed.
10% Curriculum Planning
Coordinates updates with program committees, Chair and MSO.
Maintains a multi-year teaching matrix, based on courses taught and faculty assignments.
Serves as a liaison between the Committee on Courses of Instruction (COCI) of the Academic Senate and the Department.
Manages the entire course approval process for the Department; advises Chair and faculty on COCI policies and processes; prepares course approvals and course changes for approval by the Chair and the Dean of the College; shepherds course approvals through COCI.
Updates and edits all course changes in printed materials and online program statements (program statements, CED Announcement, General Catalog) for the Department, the College, and the University.
Collects, updates and edits materials for department's accreditation and program reviews as requested.
Excellent computer skills, including use of Microsoft Office Suite; proficiency with or capability to quickly learn multiple UC programs including Campus Solutions SIS, etc.
Excellent communication skills, both written and verbal. Analytical and problem solving skills.
Superb customer service orientation. Ability and willingness to work both independently and as a team to produce the best results for the Department. Ability to multi-task and handle interruptions.
Ability to use high-level discretion and maintain high level of confidentiality.
Timeliness and accuracy.
High school diploma or equivalent experience.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
The hourly salary range designated for this position: $26.00 - $29.00; however, starting salary will be commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.