As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.
Within UAA, The Halbert and Nancy Robinson Center for Young Scholars (RC) at the University of Washington's mission is threefold: teaching, research, and service. The RC is a leader in the nation for developing programs that serve highly capable young pre-college and college students.
Through early entrance programs, we prepare younger students for college and provide them with challenging, accelerated learning opportunities in a vibrant, intellectual community at the University of Washington. We also provide outreach through enrichment and summer programs that offer classes for highly capable Puget Sound students. The Robinson Center is a site for research and discovery of best practices in supporting highly capable young students and maintains the UW’s position as an internationally renowned center of gifted education. The Early Entrance Program (EEP) and the UW Academy (Academy) are early university entrance programs, accelerating young, highly capable students to the University of Washington.
The Robinson Center has an outstanding opportunity for a Counseling Services Coordinator (working title - Early Entrance and UW Academy Coordinator) to join their team!
The primary function of the Early Entrance and UW Academy Coordinator is to assist the RC’s Early Entrance Program (EEP) and UW Academy (Academy) efforts to provide highly capable students with academic programming, advising, and event services to support the student learning experience. This position reports directly to the Lead for EEP & Academy and is essential to the programs’ work to support early entrance students and their families during their time at UW. This position also supports the mission of the Center as a whole by being a part of the Center’s Support Team, Outreach Team, and assisting with Center-wide events as needed.
Reporting to the Lead for EEP & Academy, the Early Entrance and UW Academy Coordinator will have the following responsibilities:
Counsel and advise regarding admissions for prospective early entrance students applying to the Academy program and attending and presenting at information sessions;
Assist and support in developing and delivering programs for current RC students and families;
Support the development of outreach and recruitment programs, including communicating with local schools, and delivering outreach sessions;
Participate in the RC Outreach team, collaborating to develop and implement strategic priorities;
Represent the RC at local conferences, information sessions, and community events;
Gather data and prepare reports for multiple audiences;
Provide administrative support for, develop, implement and follow up on other RC programs and events as needed;
Provide administrative support for academic courses and curricula implemented by the Lead for EEP & Academy, Academic Adviser and Academic Support staff;
Support programming for current family members of enrolled students including creating and managing RSVPs, creating and sending email communications, and providing other program staff with updates on needs;
Support the Lead for EEP and Academy programs as needed, including scheduling, meeting support, representing the AD as appropriate, and other duties as assigned.
Manage assigned email accounts and provide timely correspondence to constituents who inquire about the RC programs;
Responsible for RC communication with students, parents, and alumni;
Assist in maintaining RC website and social media content;
Create, edit and send program and event materials related to admission events and student programming.
Manage admissions database and application system;
Work with the Lead for EEP & Academy to communicate with prospective students and families about deadlines, application status, and admission decisions;
Troubleshoot issues that may arise for prospective students in meeting admission criteria and in utilizing the online application system;
Prepare reports and documents for the admissions committee to use in their review and decision-making process.
All UAA RC Staff will demonstrate and integrate the following Undergraduate Academic Affairs Competencies:
Accountability and Integrity
Race, Equity, and Difference
Collaboration and Teamwork
In addition, the following competencies are expected of this position.
Planning and Prioritization
2 or more years of experience working in an academic setting and/or working with students or student support programs;
Ability to work independently and collaboratively with staff and students at the RC;
Strong verbal, written, and interpersonal skills, with the ability to interact with diverse populations in a professional manner;
Demonstrated ability to organize and prioritize multiple tasks and work effectively under the pressure of overlapping deadlines;
Proven ability to exercise discretion and independent judgment in decision making;
Ability and willingness to maintain the confidentiality of student information;
Strong computer skills, including excellent working knowledge of Microsoft Office, Google Suite, database management programs, and WordPress.
Academic counseling, program management, or mentorship experience;
Ability and desire to work in an environment with young scholars who are energetic and active;
Experience creating ADA compliant communication materials and otherwise supporting access needs of constituents;
Knowledge of UW undergraduate education systems and programs;
Knowledge of Robinson Center's early entrance programs.
Final candidates will be asked to respond to materials related to communications and/or organization of data.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The Robinson Center, as a part of the University of Washington, is committed to creating an inclusive working environment and an equitable educational experience for a diverse student population. In 600 words or less, please discuss the experiences and qualifications that exemplify your ability to contribute to this mission. In what ways have you pursued equity and inclusion in your previous work with students and staff? What have your experiences taught you about the challenges and effective strategies for fostering a diverse workplace and supporting a diverse student population?
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.