Supports the Chemistry Departmentâ™s Director of Academic Programs (Dr. Dragisich) in the administration of the departmental undergraduate program.
Assists the Chemistry Departmental Counselor/Director of Undergraduate Studies and Associate Director of Undergraduate Studies (Dr. Dragisich) with many aspects of undergraduate student record keeping.
Maintains records of all grade reports for Chemistry courses electronically on Box. Maintains all incomplete files.
Maintains job postings and graduate school application materials for undergraduate students.
Maintains undergraduate Chemistry database and contacts newly graduated students to obtain their job/grad school plans.
Collects data and does statistical reports. Types award letters.
Contacts faculty to obtain quarterly syllabi for all courses and maintains online files of these syllabi. Maintains class lists.
Maintains undergraduate list serve and is responsible for posting or forwarding all fellowship, grad school, job and summer internship information.
Provides centralized location for undergraduate affairs.
Provides tours of the department to prospective undergraduate students and their parents and sets up appointments with the Senior Lectures to discuss the program with the perspectives.
Arranges quarterly undergraduate meetings by proving support in the following areas: posting the events in the college calendar, securing a room, posting posters to announce the events, sending email reminders to students, ordering refreshments for the events and setting up and tearing down the events, and for the Spring meeting coordinates with the panelists by sending invitation letters, providing details, and sending thank you letters.
Works with the Director of Academic Programs and provides proofreading help in yearly updating and regular maintenance of the College Catalog and enters changes into Courseleaf.
Schedules Counselorâ™s meeting with students.
Provides support for the Honorâ™s Thesis in the following areas: in the Fall emails all seniors to check intent to write thesis; in the Winter confirms the thesis titles; in the Spring sets up the oral presentations by assembling and printing programs, coordinating with students, advertising the event, organizing the reception, collecting the honorâ™s theses, obtaining written approval by the thesis advisor and informing the College of the degrees with honors.
Provides support for Sigma Xi nominations and departmental awards in the following areas: obtains GPA for all concentrators from the Registrar, collects information for all those eligible for nomination and fills out nomination forms.
Maintains undergraduate research information via a database.
Coordinates visits of companies for undergraduate interviewing and serves as liaison with CAPS. Reports Chem 111 credits to the College.
Responsible for setting up and coordinating all aspects of the Spring convocation reception.
Works with the Director of Academic Programs on quarterly College Time Schedules and interacts with the Registrar's Office.
Will be cross-trained by the Director of Academic Programs to serve as a back-up to the Student Services Administrator.
Works independently to manage program marketing, including overseeing development of publications and Web site.
Gathers and analyzes data concerning program performance, and writes reports. Develops and monitors program budgets.
Performs other related work as needed.
Education:Â Â Â Â Â Â Â Â
Bachelorâ™s Degree in a science or business discipline.
Experience:Â Â Â Â Â Â Â
Experience in a STEM related field or area.
Technical knowledge skills
Considerable knowledge of standard office practices and procedures
Computer and technical proficiency
Excellent communication and organizational skills.
Ability to interact with Staff, Faculty and Students with tact and courtesy.
Able to categorize and prioritize work activities.
Able to develop and implement solutions to varied problems.
Complete numerous activities in a multi-task environment.
Effectively communicate in both written and verbal format.
Able to use a personal computer and standard software packages.
Able to maintain confidentiality.
Cover Letter (required)
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Internal Number: JR11665
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