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The Office of Minority Affairs and Diversity has an outstanding opportunity for a Counseling Services Coordinator.
This position requires knowledge of academic departments on UW campus, requires the ability to provide personal support to the CAMP and Dare to Dream participants with an empathetic approach, and requires forming and maintaining a collaborating relationship with faculty and student services staff. The position requires the use of a collaborative and collegial approach with campus administrators, faculty, and staff to identify and implement policies that enhance campus diversity, undergraduate student preparation, and climate. The position requires an understanding of migrant education policies and regulations, and the landscape of higher education that deals with low-income and first generation student populations.
Assists CAMP and Dare to Dream students with their unique needs. Maintains student data and records; produces spreadsheet reports detailing student’s academic progress. Stays current with academic and advising requirements. Gathers and disseminates information on student resources available at institution, local, and national level; encourages students to use these resources. Assist the Director by providing strategic guidance and logistical support in the development, management, and coordination of the Dare to Dream Program, a summer residential college access program for MSFW/ELL students.
Monitor academic progress of CAMP participants and develop creative methods of tracking program participants while in school and until graduation. Maintain detailed student information file system and computer database.
Assist the Director with the planning, organizing, and implementation of the development of academic enrichment programs and student services designed to prepare CAMP and Dare to Dream students for success.
Provide leadership in the development of student needs-assessment and program evaluation strategies using programs guidelines. Provide strategic leadership in the development and implementation of program evaluation strategies using quarterly student surveys, annual parent and mentor survey following the migrant education guidelines. Oversees participant and project record keeping and databases to ensure compliance with grant regulations. Maintain and monitor budget and fiscal records and inform supervisors of status. Prepare spreadsheets, develop formulas, and create fiscal reports on account records, Complete and process requisitions, invoices, and initiate corrective action when needed. Assists the Project Director in preparing and submitting the Annual Performance Report to the U.S. Department of Education. (60% of time)
Update and maintain CAMP website. Responsible for managing CAMP’s social media pages.
Help promote both programs across the State of Washington among key migrant education and community services sectors. Assist program staff in the planning of a welcome orientation for new program participants and parents at the start of each academic year. Assume responsibility for implementing procedures for allocating and disbursing stipends and other funds to CAMP and Dare to Dream student staff.
This position will create documents and publications, proofread material, and will keep inventory of office equipment such as computers, laptops, iPad, and copy machine.
Lead the CAMP year-long seminar for incoming CAMP students with a variety of topics ranging and including college successful skills, mental health/self-care, career and major exploration, experiential learning, and reflecting and preparing for life after their first-year.
Participate in state, regional or national conference sponsored by the U.S. Department of Education and the Office of Migrant Education, as the grant budget may allow. Expect to travel across Washington State to meet with students, parents, and other stakeholders to share information about the program. Coordinate and plan programming initiatives with WA Migrant Education Program by representing the CAMP program and Dare to Dream in meetings and any other functions both on and off campus. (25% of time)
Maintain records of travel itineraries, compile final travel expenses reports. Order supplies, equipment, printing, arrange for maintenance services and reserve rooms. Reconcile fiscal records such procard. Plan and manage the CAMP end of year student celebration (10% of time)
Other duties as assigned (5% of time)
Bachelor's Degree in Education, Counseling, Communications or related field.
A Bachelor's degree is required AND 2 to 3 years of experience in program planning and coordination, academic support and monitoring; excellent organizational skills, knowledge of factors affecting student persistence and related research on successful retention programs; ability to prepare correspondence and reports; great leadership skills; excellent written and verbal communication skills; database management and experience working with Microsoft office suite, qualified applicants must have a demonstrated history of working with a diverse bi-cultural/multi-cultural student population, which includes working with low income, first generation, and/or students from migrant and seasonal farmworker backgrounds; and understanding of higher education policy, especially the requirements for undergraduate education.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.