The Academic and Career Planning Senior Specialists provide leadership and coordination of key strategies and initiatives related to the implementation of a centralized and integrated unit. In accomplishing these duties, Senior Specialists participate in the development and execution of strategic priorities and supervise a team of Academic and Career Planning Specialists in creating an open, diverse, and inclusive learning environment for staff and students. As key members of a student success team at the University and in accordance with related student success strategies, these Senior Specialists provide essential support and service to students and contribute to the University’s goals of promoting student development and success, including persistence, timely graduation, and career preparedness.
In addition to coordinating on-going staff training, development, and supervision, Senior Specialists provide degree planning, academic, and career guidance to undergraduate students through one-on-one and group consultations and presentations for a variety of academic disciplinary clusters. The Senior Specialists provide career guidance to graduate students and alumni, and also participate and assist with various university retention efforts, lead and serve on university and departmental committees and work groups, and coordinate training and development.
Essential Duties, Tasks and Responsibilities
Provide leadership and coordination of key initiatives, strategies, and projects that contribute to the overall success of Academic and Career Planning, including assessment, communication, inclusion, orientation, staff training and development, and technology.
Lead and execute plans for on-boarding new and transfer students, including College Credit Plus, Firelands, and Pathway programs
Represent the Office of Student Success and Life Design and Academic and Career Planning on various university committees and workgroups.
Coordinate and collaborate with other Academic and Career Planning Specialists and the Director in setting priorities and strategic direction of the unit
Lead and supervise teams of Academic and Career Planning Specialists, including hiring, training, ongoing development and performance evaluation
Serve as a point of contact for College Associate and Assistant Deans, other designees, school directors, department chairs, program coordinators, and faculty in administrating university policies and processes related to degree requirements, experiential learning requirements, and graduation
Analyze and evaluate data and trends to best inform strategy
Assist in coordinating efforts with campus partners such as Admissions; AIMS; College Credit Plus; Diversity and Belonging; Graduate College, International Programs and Partnerships; eCampus; Firelands and Pathway; Honors College; Learning Communities; Life Design; Parent, Family, and New Student Connections; Registration and Records; Student Athlete Services; Thompson Scholarship Programs; TRIO/SSS
Ensure that Academic and Career Planning Specialists are meeting established goals and metrics related to student success and closely monitoring student persistence and progress toward degree.
Respond and work to resolve student and family issues and concerns
Serve on the leadership team with Academic and Career Planning Senior Specialists, Design Coaches, Director of Academic and Career Planning, and Associate Vice Provost for Student Success and Life Design to collaborate and support employer and student success initiatives
Academic Planning and Progress
Develop, modify, and maintain academic degree completion plans for incoming and current students within an assigned disciplinary cluster, providing guidance on course planning, degree requirements, university policies and procedures, and class registration procedures
Work collaboratively with incoming students in first-term registration and course enrollment
Collaborate with Design Coaches and other offices to connect students to resources that facilitate student success and connectedness within their program of study
Educate students on university and academic program policies and procedures
Review transcripts from students who have changed their majors or transferred in from another institution
May conduct group advising sessions with designated advising groups or segments of students
Assist students with academic appeals
Regularly review student academic progress and performance and advise students on development and/or modification of degree completion plans
Refer students to appropriate BGSU and non-BGSU support offices and/or organizations as needed to support student success
May be responsible for developing programming efforts and intervention strategies for targeted and identified populations of at-risk students
Career Development and Planning
Provide individual and group consultations on career-related topics such as cover letter and resume reviews, Handshake profile support, experiential learning and job search strategies, and graduate school search preparations
Review and approve or decline resumes and other professional student and alumni documents in the online recruitment system
Generate student interest and submissions for the Falcon Career Spotlights to highlight student and alumni career success stories
Review and analyze career assessment results with students
Promote experiential learning, part-time and full-time employment opportunities that benefit students and alumni
Provide staffing support at job fairs and other large, institutional recruitment events
Create and facilitate classroom and student organization presentations on career-related topics
Design and maintain electronic career-related resources for student and alumni use, including, but not limited to, What Can I Do With A Major In… and the Career Resource Guide
Support student participation and progress in career-related programs including the Falcon Internship Guarantee and Choose Ohio First grant
Document communication with students and alumni to maintain accurate and timely notes
Develop, maintain, and assist in the implementation of business processes related to university, college, and other departmental policies and procedures regarding student degree progress and graduation requirements, course substitutions, overrides, secondary admission requirements, certification, graduation approval, etc.
Develop and maintain an annual calendar of activities and milestones related to academic and career planning for the Office of Student Success and Life Design
Work with academic departments to ensure degree and graduation plans are updated regularly for all majors
Assist in developing various interdepartmental procedures and processes, as well as system configurations
Serve as a liaison with colleges, departments, and faculty on matters related to student curriculum and degree requirements
May develop and execute communication plans for the unit
May coordinate and maintain assessment and evaluation reports and data
Utilize current and emerging technology and available data to complete essential duties, processes, and communication with students to support and foster retention, persistence, and success (e.g. Big Interview, CSS/MyBGSU, GoinGlobal, Navigate, Handshake, degree audit, schedule planning, SharePoint, Query, etc.)
Maintain and manage student lists and records through the utilization of online/digital administrative programs and processes
Document appointments and communications, and maintain and update student files and records in accordance with federal, state and university regulations
May conduct, complete and report audits related to student academic progress toward degree completion, eligibility, and fulfillment of requirements to achieve graduation clearance (may include NCAA, Financial Aid, ROTC and other scholarship programs)
Develop and maintain contact with faculty, staff, and administration as needed to support effective academic and career advising practices
Participate and successfully complete initial and on-going training and professional development.
Participate in planning and goal setting to meet performance expectations and metrics
Complete other and additional duties and responsibilities, as assigned
Knowledge, Skills or Abilities
Excellent written and oral communication skills
Active listening skills
Strong organizational and time management skills
Critical thinking skills
Understanding of the functions of an institution of higher education, including academic and student affairs
Knowledge of or ability to learn all degree programs offered at BGSU
Knowledge of University academic policies and procedures as well as support services
Understanding of student learning outcomes associated with the completion of general education curriculum and baccalaureate/liberal arts degree
Knowledge of computer applications including but not limited to: Microsoft Office, Microsoft Outlook, People Soft/CSS, student success software, various learning management systems, and an ability to learn and adopt other technologies,
Ability to interact well with students, parents, faculty, administrators and other members of the campus and community
Knowledge of or ability to learn design thinking concepts, student development theories, and career development theories
Compassionate and caring attitude toward working with students
Effective in working with diverse populations
Demonstrated aptitude and passion for leading and managing a diverse team
In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below. The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font.
How have you incorporated equity, diversity, and/or inclusion into your current or a previous position?
Full-time, Administrative staff position available. Administrative Grade Level 356. Salary is commensurate with education and experience. Full benefit package available.
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration applications should be provided by 'July 21, 2021'.
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Master’s degree required. Successful candidate must have Master’s degree conferred at the time of application.
The following experience is required:
3-4 years of related work experience in an educational or non-profit setting with a preference in advising, coaching, counseling, mentoring, or teaching.
2 years of graduate assistantship experience with direct student contact will count towards one year of work experience.
Master’s degree in college counseling, higher education, or related field preferred.
The following experience is preferred:
About Bowling Green State University
Bowling Green State University is a tier-one, public university serving 19,000 students on two campuses in northwest Ohio. The University has nationally recognized programs and research in the natural and social sciences, education, arts, business, health and wellness, humanities and applied technologies. BGSU seeks talented individuals to join our community in Bowling Green, Ohio, recognized as one of the “Best College Towns of America.”Bowling Green State University provides experiences that enhance lives. Students are prepared for lifelong career growth, lives of engaged citizenship and leadership in a global society. U.S. News and World Report names BGSU as one of the top public universities nationwide with a strong commitment to first-year programs that lead to success. Within our transformative learning community, we build a welcoming, safe and diverse environment where the creative ideas and achievements of all can benefit others throughout Ohio, the nation and the world.