College Programs Coordinator - Rachel Carson College
Location: Santa Cruz Job ID: 20148
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 07-07-2021
Dept Marketing Statement Colleges, Housing and Educational Services (CHES) is a multi-funded organization within the Business and Administrative Services (BAS) division at the University of California (UC) Santa Cruz. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, employee housing and capital planning, dining services, conference services, early education services, the Baytree Bookstore, ID card services, and business and financial analysis for these areas. Through these units, educational and developmental programs and services are offered to all members of the campus community including students, faculty, staff, children and external constituents.
CHES provides on-campus housing and dining services to nearly 9,500 undergraduate and graduate students in ten residential colleges and six multi-college affiliated residential communities which support single students and students with families. Employee housing is provided through 51 rental units at the Laureate Court apartments and 188 for-sale homes in four different locations. The unit also provides off-campus student housing support and summer conference operations. CHES manages the auxiliary services units of the Bay Tree Bookstore and ID card services and offers Early Education Services for student parents.
More information about Rachel Carson College can be found here
Using knowledge and skills as a seasoned, experienced Student Services professional, performs the full range of duties and responsibilities within a Student Life specialization. Assesses situations and determines appropriate action or referral. Works independently under general supervision to provide information and interpretation of complex policies, procedures and regulations. Identifies and responds to student needs for programs, services, and crisis intervention.
Under the general supervision of the Associate Director, the College Programs Coordinator (CPC) is responsible for all college-wide programming including new student orientation and commencement, as well as supporting and/or overseeing the development, implementation, and management of cultural, educational, social, recreational, academic support, and outreach programs and activities at their assigned college community. The College Programs Coordinator (CPC) serves as the lead for the Activities team and works closely with the Residential Life team and other college staff to provide comprehensive community programming for students.
Pay, Benefits, & Work Schedule Salary Information: $55,000 / annually
No. of Positions: 1
Benefits Level Eligibility: Full
Schedule Information: Full-time, Fixed 100% weekly 40 Hours weekly 5 Days of Week Day Shift
Employee Classification: Career
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: None
Job Code Classification: 4564 -STDT LIFE DEV SPEC 3
Job Duties 30% - College Special Functions and Major Events
Develops, plans, publicizes, implements, and attends frosh and transfer student summer and fall orientations, Welcome Week and graduation ceremonies.
Develops, plans, publicizes and implements the college-based activities related to: Welcome Week, Alumni events, Winter Orientation, Family Day, Preview Day, and other programs that arise.
Acts as lead college representative and coordinator for campus-wide events: gathers input from and conveys information to central campus units, college staff and leadership; coordinates and manages program development according to these diverse constituent needs and priorities.
Acts as liaison for the colleges with other campus units in matters of campus-wide interest and/or campus-wide coordination and planning regarding above events.
Works cooperatively with and attends regularly scheduled meetings with college program coordinators at other colleges.
Designs, writes and produces and/or oversees the production of college publications including orientation materials, college activities newsletters and calendars, college public relations brochures and flyers, college maps, etc. Solicits and coordinates content with input from college staff and leadership.
30% - Student Activities and Programs
Supervises the development, planning, and implementation of a wide variety of activities and programs with broad appeal to the student population, involving students in the activities planning process, as appropriate. This includes: lectures; workshops; concerts; debates;, films and videos; poetry readings; theater; art exhibitions; etc. Activities and programs that educate students about cultural diversity, racism, sexism, classism, and homophobia are given high priority.
Selects entertainment, negotiates performance agreements, including fees
Ensures that campus and college policies and procedures are followed at all college events.
Ensures that appropriate staff is in attendance at college events when college dances and events are open to the public or a sizable audience is expected.
Acts as a resource person for planning, publicizing, and implementing activities and programs organized by students of the college(s) and registered student organizations who seek to co- sponsor activities in the college(s). Advises students on planning procedures, funding, scheduling, etc.
Publicizes and oversees the publicizing of college activities in various campus publications and on appropriate campus calendars and the college websites.
Designs and administers assessment tools to determine college needs and program effectiveness.
Works cooperatively with other college staff, Provost, and other individuals and groups involved in program development at assigned college(s) as well as campus-wide.
15% - Supervision
Depending on needs and structure of assigned college, hires, trains, and supervises career staff position(s). Provides ongoing performance management and written performance evaluations as required.
Directly or indirectly recruits, hires and trains student program assistants, volunteer Outreach Leader team, and other student positions, as appropriate. Ensures that these student staff members receive ongoing supervision and development from appropriate program staff.
10% - Student Leadership and Advisement
Advises Student Government at assigned college(s). Coordinates and plans activities that specifically address student leadership development and implements on-going training for student government members and/or other student leaders.
Supervises all college-based requirements for campus-wide elections to ensure compliance with University policies and procedures.
Oversees the budget and other record-keeping of student government(s) advised. Facilitates student input relevant to college administrative planning.
10% - Other Duties as Assigned
Participates in college and campus-wide planning through committee participation and task force appointments.
Facilitates leadership retreats and/or advises various groups at assigned college(s) as appropriate.
Depending on the structure and needs of the unit, may be asked to take an increased or decreased percentage in any of above duties.
5% - Financial Management
Prepares and manages the student activities budget. Provides regular summary reports on actual and projected spending.
Develops ongoing systems for management of a variety of fiscal procedures occurring within unit. Attention to record-keeping and reporting deadlines is of primary importance
Bachelor's degree in related area and/or equivalent experience/training.
Demonstrated experience planning, implementing and evaluating large-scale programs and events, preferably within a college or university setting.
Demonstrated excellent organizational and time management skills: ability to independently manage a variety of projects with frequent interruptions and shifting priorities, to organize a continuous flow of work in a timely manner and meet mandatory deadlines.
Excellent record keeping skills.
Ability to pay strict attention to detail.
Professional skills and experience with student leadership development and cultural competency development.
Professional skills and experience necessary to supervise professional and student staff.
Demonstrated experience in multicultural, international, and/or social justice-related programming.
Excellent verbal communication skills.
Excellent written communication skills.
Demonstrated ability to interact harmoniously and cooperatively with students, staff, and faculty with diverse ethnic, cultural, and socioeconomic backgrounds.
Strong computer skills with knowledge of word processing, spreadsheet, database, page layout, graphics, e-mail and calendar applications; ability to work with Macintosh computer systems.
Ability to develop budgets. Financial record-keeping skills and experience sufficient to reconcile ledgers, maintain records, produce reports, and adhere to University policy.
Ability to assimilate from oral and written sources a broad knowledge of campus procedures and apply them with consistency.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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