Oversees the academic programs of a group of undergraduate students.
Monitors studentsâ™ progress towards completion of their degrees.
Helps students resolve problems and refers students to campus resources.
Remains knowledgeable about the curriculum, study abroad programs, internships, campus jobs, student activities, graduate school, and career planning.
Understands and interprets University policies and deadlines and is able to access information through various electronic student-systems databases.
Keeps records of studentsâ™ degree programs and makes notes on student interactions.
Employs counseling skills for dealing with troubled students and is able to establish good working relationships with a diverse student population.
Meets with and advises students during the summer months to support course selection for Autumn courses.
Assists senior staff members with summer pre-registration processes, summer placement exams, accreditation exams, online advising materials, and Orientation Week preparation.
Interacts with students within Housing and Residence Life (pending COVID-19 restrictions being lifted) â“ one meal per week at House Tables, once a week walk-in hours in the Residence Halls, and two additional points of engagement with the housing community per quarter.
Documents and processes special approvals to studentsâ™ degree programs as necessary.
Handles and processes student petitions as needed.
Runs lists and queries for various administrative tasks.
Responds in a timely manner to student, staff, faculty, and parent emails and phone calls.
Participates in staff development trainings and weekly meetings.
Serves as a liaison to one or more academic departments and updates staff on developments to majors and minors.
Contributes as called upon as a liaison to other campus partners.
Conducts regular meetings with students to discuss academic programs, choice of major, academic progress and career goals. Facilitates students' progress towards the degree.
Keeps records of student degree programs and notes on student conversations.
Performs other related work as needed.
Masterâ™s degree, with a 5-year minimum gap between date of college graduation and appointment.
Minimally 5 years professional work experience in higher education.
Specialized knowledge of college student development and event planning.
Technical Skills or Knowledge:
Proficiency in Mac and PC environments.
Skilled in Word, Excel, Outlook, and online organizational tools.
Familiarity with Adobe graphic design/web development environments.
Proficiency with web and social media platforms.
Willing and able to learn new software and database tools.
Strong verbal and written communication skills including excellent editing/proofreading ability in English.
Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
Maintain confidentiality/discretion at all times.
Handle stressful situations.
Critical thinking skills.
Problem solving skills.
Decision making skills.
Attention to detail.
Some evening and weekend work.
Sit at a computer for 4-6 hours.
Periodic walking to other campus locations.
Cover letter that includes interest in position (required)
References Contact Information(3)(required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11367
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.