General Summary/Purpose: Reporting to the Registrar, the Registration Coordinator has a combination of commencement, records, registration, and data reporting responsibilities.
Within the areas of commencement and data reporting, the incumbent is primarily responsible for maintaining graduation data in SIS and coordinating the Conservatory's commencement activities including the ceremony, diplomas, website development, communications with candidates, and related activities. This position also responds to requests for student enrollment data reports and metrics in the student information system of record (SIS); and serves as a primary tester of technical enhancements for the Registration module of (SIS) and related systems.
Within the areas of registration and records, the position will assist with student registration, respond to faculty requests for enrollment assistance, and provide support in updating and maintaining student records.
Role and responsiblities
Graduation - 15%:
Identifying and communicating with potential graduates
creating, editing and maintaining the online Graduate Application form
performing an initial review of students' eligibility to graduate and together with the Registrar and Academic Affairs completing the final clearance processes,
entering student information into the Graduation Details screen in SIS;
monitoring and verifying the number and names of students participating in the Peabody and JHU ceremonies;
Providing statistics for the current graduating class
Preparing and formatting the list of candidates for both the Peabody and Homewood program preparing the candidates portion of the Dean's commencement script
Ordering diplomas and preparing them for either the Peabody ceremony or for mailing; monitoring and notifying any candidates on the stop lists and holding diplomas if necessary; providing requested information to Homewood Graduation Coordinator;
Coordinating Peabody commencement meetings and executing the Commencement ceremony along with the Registrar.
Course and Room Scheduling - 35%:
Quality assurance and updating of course data (descriptions, credit hour, restrictions, prerequisites, etc.) in accordance with Academic Affairs determinations for display in the annual academic catalog as well as SIS.
Support SIS data integrity necessary for AEFIS.
Scheduling, duties include, but are not limited to, space assignment, resolving room conflicts, assuring that the classrooms meet the needs of courses, and finding space for ad-hoc events.
Schedules studio space for individual instrument instruction for teachers who do not have their own studio.
Serves as a primary tester and trainer for the scheduling system and represents the office at scheduling and space utilization meetings with the ability to produce reports for decision-makers.
The Registration Coordinator is responsible for working in close partnership with the schedulers in the Preparatory and the Concert Office.
Reporting and Testing - 20%:
The coordinator is a primary tester for enhancements to SIS and related database systems.
Assists the Registrar with the development and maintenance of enrollment data which serves as the basis for data reports used internally and externally.
Provides substantive reports, quality control, and data analysis for academic and program audits, and for external reporting with the Registrar.
Monitors and tracks student status changes.
Registration, and Records - 10%:
Interprets and communicates registration policies and procedures to faculty and students.
utilizing the Student Services module of SIS for a variety of tasks which include, but are not limited to, transfer credit processing in SIS, waiver processing, student registration, responding to faculty requests, and processing transactions related to academic actions such as petition determinations and records notations.
assists the Registrar and the office with other duties as needed.
Additional tasks affiliated with other departments:
Syllabus management and administration for all courses offered each semester via Simple Syllabus software
Faculty Office management and support including exam printing, supplies, IT assistance, etc.
Minimum Qualifications (Requirements):
High School Diploma/GED required.
Four years' administrative/academic related experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective
Experience in registration, financial aid or student records preferred
Bachelor's degree strongly preferred.
Special Knowledge, Skills & Abilities:
Ability to work collaboratively and as part of a team. Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
Exceptional oral, written, and interpersonal communication skills.
Demonstrated organizational skills with proven ability to prioritize workload.
Facility with technology
Experience with Microsoft Excel
Classified Title: Registration Coordinator Working Title: Registration Coordinator Role/Level/Range: ATO 37.5/02/OF Starting Salary Range: $19.82 to $27.27 Employee group: Full Time Schedule: 28 hours per week Exempt Status: Non-Exempt Location: 07-MD:Peabody Institute Department name: 10001000-Registrar Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.