The University of Notre Dame (ND.jobs) is accepting applications for a Events and Logistics Specialist.
Applications will be accepted until 6/20/2021.
The Events and Logistics Specialist will serve the University of Notre Dame at the University's Rome Global Gateway. The Events and Logistics Specialist will report to the Director of Finance and Administration at the Rome Global Gateway.
The Events and Logistics Specialist will coordinate the organizational and financial aspects of all conferences and events taking place at the Rome Global Gateway. This includes but is not limited to:
-Manage event planning and organization-related communications with faculty and operating units from the Home campus; faculty and operating units based in Rome; peer institutions and other organizations partnering with the Rome Global Gateway. -Work directly with third party service providers to manage and coordinate lodging, travel, catering, translation services, audiovisual, publicity, and any other event-related services, as needed. -Assist in coordinating immigration and visa issues for foreign participants, as required. -Provide supervision on-site during each conference, including travel to off-site events -Ensure sound fiscal management for each event by supporting the organizing unit in the development of a budget, ensure that budget goals are met, provide accurate final reports, and coordinate funds transfer in consultation with the Director of Finances and Administration. -Systematically assess quality of events and activities through guest, student and organizer satisfaction surveys. -Be responsible for the continual expansion and relationship maintenance of University service providers in Italy, including hotels, venues, catering services, restaurants, tour agencies, transportation services, and housing providers.
The Events and Logistics Specialist will also:
-Coordinate logistical aspects of student programs, in collaboration with the Director of Programming, Student Development and Community Engagement. -Welcome and orient guests to Rome and give facility tours to alumni, families, visiting faculty, researchers and students, as needed. -Maintain relations with ND Club of Italy and International Alumni office and organize events in Rome to cultivate relationships between current and former Notre Dame students -Support Rome International Scholar Program by guiding students through academic registration at various partner universities in Rome, working with the Director of Finance to ensure sound and timely course enrollment payments and liaising with local host family provider. -Identify housing options for all Rome program participants, including visiting faculty, and coordinate with providers and the Director of Finance and Administration to ensure that budget requirements are met. -Organize and coordinate transportation for different types of program participants, including students, faculty, and guests of the RGG. -Support additional administrative needs as they may emerge within the office.
The contract is an Italian 12-months time limited contract with possibility of renewal. Preferred start date is August 18, 2021.
Minimum Qualifications: - Bachelors degree -At least 2 years of relevant experience -Native or near-native fluency in English and Italian -Experience living and working in event coordination in Rome -Currently in possession of a regular work permit for Italy -Effective interpersonal skills. -Strong communication skills, both written and oral. -Strong organizational skills, with a demonstrated attention to detail. -Competence with technology (MS Office Suite, G Suite) and the ability to learn new systems.
Preferred Qualifications: -Masters Degree -Past experience working in higher education or academic setting -Understanding of the structure, mission, and values of institutions of Catholic higher education
ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S21411. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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The University of Notre Dame is a Catholic academic community of higher learning, animated from its origins by the Congregation of Holy Cross. The University is dedicated to the pursuit and sharing of truth for its own sake. As a Catholic university, one of its distinctive goals is to provide a forum where, through free inquiry and open discussion, the various lines of Catholic thought may intersect with all the forms of knowledge found in the arts, sciences, professions, and every other area of human scholarship and creativity.The University prides itself on being an environment of teaching and learning that fosters the development in its students of those disciplined habits of mind, body, and spirit that characterize educated, skilled, and free human beings. In addition, the University seeks to cultivate in its students not only an appreciation for the great achievements of human beings but also a disciplined sensibility to the poverty, injustice and oppression that burden the lives of so many. The aim is to create a sense of human solidarity and concern for the common good that will bear fruit as learning becomes service to justice.Notre Dame also has a responsibility to advance... knowledge in a search for truth through original inquiry and publication. This responsibility engages the faculty and students in all areas of the University, but particularly in graduate and professional education and research. The University is committed to constructive and critical engagement with the whole of human culture.