Manages admission review process, working closely with the SSD Dean of Students office; maintains electronic records, compiles information, and creates reports to assist in the Admission Committeeâ™s selection process; coordinates prospective student visit day and Autumn orientation for entering students. Acts as the primary point of contact for prospective student inquiries.
Advises students regarding departmental PhD requirements; works closely with the Director of Graduate Studies to monitor individual student progress; notifies students regarding requirements and necessary actions toward remediation.
Maintains student records, arranges examinations, hearings, and defenses, and communicates results to SSD Dean of Students office and others.
Coordinates the assignment of Teaching Assistantships to assist students in fulfilling the departmentâ™s Mentored Teaching Experience (MTE) requirement; processes TA appointments.
Assists students with course registration issues/adjustments.
Facilitates the quarterly degree-audit process for graduating PhDs in coordination with the Dissertation Office.
Gathers faculty yearly teaching plans to produce the departmentâ™s quarterly Schedule of Courses and maintains the departmentâ™s course information in CIM to produce the Schedule of Courses and Graduate Announcements and College Catalog.
Maintains/updates Departmentâ™s program requirement information on the department website and in Graduate Announcements and College Catalog.
Maintains/updates the departmentâ™s website, including posting events and news items.
Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
Recommends process improvements for programs that relate to critical student-life matters, including emergency management, accommodations for students with disabilities, and/or the administration of health care services.
Performs other related work as needed.
Working knowledge in student affairs administration.
Background in higher education.
Adept at advising students.
Technical Skills or Knowledge:
Microsoft Office Suite.
University of Chicago proprietary software, especially AIS/Stellic/CIM, Slate, Canvas, UC Box.
Handle multiple detailed tasks/projects simultaneously and meet deadlines with frequent interruptions.
Excellent oral and written communication skills.
Identify graduate students' academic progress issues sympathetically and resolve them appropriately.
Facility in learning new computer skills.
Analytical and data presentation skills.
Work independently and as part of a team.
Attention to detail.
Shift priorities quickly and manage frequent interruptions from students and faculty.
Cover Letter (required)
References Contact Information(3)(required)
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Internal Number: JR11059
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