Supports the Director of Graduate Studies and the Computer Science Department Administrator/Assistant to Chair with daily operations of the department.
Aids in the departmental admissions process, including graduate student application management and reporting through the Slate system, and organizing PhD admitted student visits.
Manages communications and the planning and scheduling of orientation activities for matriculating PhD students. Responds to inquiries from current and prospective graduate students, as well as alumni.
Assists with course scheduling; manages student academic records and the quarterly registration process for PhD students through the Universityâ™s Academic Information System.
Facilitates the quarterly degree audit process for graduating graduate students; and manages quarterly financial aid for PhD students.
Responsible for annual entries in the Graduate Announcements.
Manages Teaching Assistant (TA) and Research Assistant (RA) positions on a quarterly basis. Provides financial and payroll departments with quarterly salary and account information.
Develops programs to build student community within the department.
Addresses student concerns as they develop in coordination with appropriate University offices.
Resolves or oversees the resolution of issues related to, but not limited to: course selection, degree requirements, pass/fail requests, student registration and bursar account issues, and leaves and reinstatement.
Establishes positive and active working relationships with internal and external constituents including but not limited to the PSD Dean of Students and College Dean of Students offices, Registrar, UChicagoGRAD and Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest.
Manages and assists with administrative activities, including but not limited to, event planning, processing reimbursements, and scheduling graduate student meetings and activities.
Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises.
Performs other related work as needed.
A minimum of two years of administrative experience in student affairs, academic support, or closely related environment.
Event planning experience.
Technical Skills or Knowledge:
Knowledge of database management software.
Proficient in standard computer programs such as MS Office Suite (especially Word and Excel), standard email and internet applications.
Working knowledge with Slate or another admissions processing system.
Willing and able to learn new computer systems if they are needed to support the duties of the job.
Professional demeanor and exercise diplomacy.
Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.
Effectively communicate with faculty, graduate and undergraduate students, and various administrative offices at all levels in the University.
Background working with international student populations.
Project management skills.
Excellent oral and written communication skills.
Customer service skills.
Work independently and as part of a team.
Work on multiple projects simultaneously, set priorities, and meet deadlines. Â
Excellent organizational skills.
Attention to detail.
Outstanding verbal and written communication skills.
Handle multiple, concurrent tasks.
Cover Letter (required)
References Contact Information (3)(required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11041
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