Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.
Menlo is dedicated to providing a challenging academic curriculum complemented by outstanding creative arts and athletic programs. The School helps students develop positive values and nurtures character development in a supportive environment that upholds the highest moral and ethical standards. Our program encourages students to reach their fullest potential and to develop the skills necessary to respond intelligently and humanely to the complexities of a diverse and increasingly interconnected world.
At Menlo School, equity, diversity, and inclusion are at the core of our organizational identity. Through our daily efforts, the School demonstrates a shared commitment to the development of all stakeholders by supporting a campus ethos where equity, diversity, and inclusion reflect the major cornerstones of our community.
Menlo School seeks a collaborative, detail-orientated, and computer-savvy individual to fill the role of communications associate to start in August 2021. Reporting to the Director of Communications, this individual is responsible for a wide variety of communications content coordination and provides administrative support for the School’s communications efforts. Responsibilities include coordinating, writing, and editing website content (calendar of events, school directory, staff profiles, and other school information), executing communications projects, and managing digital assets such as photography and graphic/brand standards.
Website Content Coordination
Serve as a primary editor of the website, ensuring content is current and meets communications goals and standards
Select and upload images and content to various pages for faculty and staff directory, creating pages, uploading profile information, updating information, and proofreading and reviewing content for accuracy
Manage the website calendar of events section
Serve as the Web Team Lead, coordinating regular meetings, strategizing ways of improving the site, and executing website projects and updates
Organize and manage the School’s photo archive and Flickr site, which includes selecting, tagging, and uploading batches of photos
Take photos of campus events and activities as needed.
Coordinate and book photographers as needed for special events
Oversight of Branding and Graphic Standards
Assist parents and faculty and staff with the production of banners, posters, and event t-shirts and ensure they consistent with the School’s graphic standards
Maintain the School’s style guide and graphic standards and update branding requirements and image files as needed
Assist with ordering and updating campus signage, and coordinate banner hanging schedules with Facilities
Coordinate design with graphic designer and place orders with vendors
Provide project management of the school’s online Knightbook directory; coordinate schedules and photo logistics, work with the Technology Department to pull data, proofread to ensure accuracy, and manage edits and updates
Produce student/staff ID cards
Working with Middle School and Upper School, coordinate the project management of academic planners for both Faculty/Staff and Students, including exporting calendar data and events, proofing, and coordinating changes with Graphic Designer
Write, edit, and proofread various communications content, including web content press releases, and email announcements, and send community email communications utilizing the Mailchimp platform
As a member of the communications team, attend weekly meetings and assist with other communications projects as needed.
Calendar coordination: schedule meetings, basic event logistics such as coordinating meeting locations, ordering food, etc
Office projects: create and organize files, binders, spreadsheets, stocking office supplies
Compile monthly credit card reports and submit PO forms and employee expense reports for Business Office
Substitute for other department admins when they are absent
Organize communications archive materials
Strong computer skills including expertise with Google Docs, website content management systems, web email programs such as Mailchimp, and online calendaring and event reservation platforms. Also desired, some experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator), photography asset management tools such as Flickr, and knowledge of social media platforms
Ability to effectively communicate both orally and in writing; strong grammar and proofreading skills with the ability to draft basic school communications and website content as well as review other department correspondence for accuracy and to ensure it is in line with the School's style guide
Exceptional organizational skills and attention to detail
Excellent time management skills with the ability to manage multiple tasks simultaneously and prioritize assignments while meeting sometimes tight deadlines
Collaborative with a proven ability to work well with many different types of people in a dynamic school environment
Must work well with minimal supervision and show initiative and good judgment under sometimes busy and stressful situations
1-2 years of experience in an administrative support role plus familiarity with nonprofits and/or independent schools is desired
A background in online journalism and/or photography would be beneficial
Bachelor’s degree (or equivalent life experience) in journalism, communications, English, marketing, or related field.
An exceptional work environment and caring community
Excellent professional development opportunities
Highly competitive salary
A comprehensive benefits package for employees and their families
Generous contributions to 403b retirement plan
Free lunch on campus when school is in session
On-campus child care center
Many other perks and benefits
Working Environment and Physical Demands:
The job is performed in a generally clean and healthy environment, but there may be possible exposure to childhood diseases and illnesses
Exposure to heated/air conditioned and ventilated facilities with average interior dust with occasional exposure to outdoor elements
Exposure to a normal school environment that is usually quiet but sometimes noisy
The physical demands described here are representative of those that must be met by a school employee to successfully perform the essential responsibilities and functions
Reasonable accommodation may be requested to enable individuals to perform the essential responsibilities of the job:
Ability to sit, stand, move, communicate, manipulate art tools, speak, hear and read during the course of normal activities
Able to use computers and other tools
Able to move items weighing up to 10 pounds
Ability to think and concentrate for sustained periods of time
In-person attendance necessary to provide an effective level of performance during regular school hours