Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines--global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College's strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
The new Department of Public and Ecosystem Health in the College of Veterinary Medicine seeks an assistant to partner with the chair of the department on administrative operations and faculty support. The new department will be the academic home of the core faculty of the Master of Public Health program and others studying/researching emerging infectious disease, sustainable food systems, antimicrobial resistance, and the biodiversity and ecosystems on which all life depends. The Chair's Assistant will provide a wide variety of complex administrative support for the department that includes support to academic faculty and staff.
Develop an understanding of the missions, operations, overlap and individual nature of both the Department of Public and Ecosystem Health and the Master of Public Health Program
Provide executive-level administrative support including calendar management, email management, maintaining confidential files, booking travel, processing reimbursements, scheduling meetings, scheduling and advertising seminars, managing special events, taking minutes at meetings, staffing various committees, and other duties as requested.
Manage faculty and academic searches
Guide faculty and academic reappointment and promotion dossiers.
On behalf of department chair, communicate to faculty, schedule and organize annual faculty activity (performance review) meetings and documentation.
Coordinate all aspects of department seminars, including hosting speakers, travel arrangements, prepare itineraries, order lunches/dinners, and prepare financial reimbursements.
Prepare and coordinate complex travel arrangements and trip itineraries both national/international. Ensure appropriate financial reimbursement for the Chair, faculty members, staff, students, and visitors.
Maintain and update department website and email listings.
Participate in professional development, college and university committees as time permits and participate in an annual performance review and goal-setting process.
The Chair's Assistant will maintain a strong understanding of their needs and areas of responsibility including knowledge of policies, practices, precedents, and a comprehensive knowledge of the department, the Master of Public Health Program and the College of Veterinary Medicine. Maintain excellent working relationships with faculty and lab directors, administrative colleagues and operations support units around the college.
This position will serve on the administrative team supporting both PEH and the MPH Program and work closely with the Assistant Director of the MPH Program, student services team, grant and contract coordinator and others.The overlapping missions, shared facilities and personnel enable an integrated administrative services team to effectively serve both entities.
Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success. Employees of the AHDC and/or PEH working with AHDC must adhere to the Quality Assurance system, confidentiality statement, standard operating procedures, and organizational policies.
Employees may be required to work outside of normal business hours, including occasional evenings and (extremely rarely) weekends. Start time is routinely by 8:30AM Monday thru Friday for a 39 hour work week.
Associates degree; at least four years of relevant experience. Successful candidate will have experience providing administrative support to faculty and/or executives, a strong customer service orientation, the ability to prioritize work appropriately, professional polish, exquisite attention to detail, ability to develop a complete and useful understanding of Cornell policies particularly around faculty searches and reappointment and promotion dossiers. Superior written, verbal and interpersonal skills; excellent planning, coordination and organization skills, technology savvy, sound judgement and ability to maintain confidentiality, and develop successful working relationships with myriad professional partners. Ability to work independently and to respond quickly and effectively to multiple assignments and conflicting priorities and situations.
A strong technical background in MS Office and Web applications that can demonstrate creative approaches/solutions to traditional administrative tasks. Previous experience and understanding of Cornell policies, particularly around faculty searches, reappointment, promotion dossiers, and accounting is useful but can be learned on the job.
When applying through our system, please attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format, preferably as one document. An attached cover letter is required to be considered for this posting. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. Please note: Cornell Employees must apply through the Internal Cornell Career site.
Visa sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
Background check may be required.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
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About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.