Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished business academics? If so, consider joining our team as a Faculty Support Specialist at Harvard Business School. Faculty Support Specialists work closely with faculty to make valued contributions in support of Harvard Business School's mission to educate leaders who make a difference in the world.
What you'll do:
Manage course delivery: update the learning management system, track student work, liaise with prominent guests, coordinate audiovisual support, and organize in-class activities
Communicate professionally with internal and external stakeholders on behalf of the faculty
Manage complex calendars, travel arrangements, and expense reimbursements
Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally
Plan events: communicate with guests, reserve rooms, order catering, and manage all logistics
Prepare meeting documentation, manage filing systems, and maintain office inventory
Collaborate with fellow Faculty Support Specialists on projects and departmental activities
Move projects forward and continually look for ways to leverage faculty time
Other duties/responsibilities as assigned
Who you are:
You set a high bar for yourself with attention to detail and strong customer service
You know how to be helpful even when you don't have the answer
Adaptability is second nature; with constant change, you are flexible and receptive to feedback
You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles
You work well independently and also contribute as a valuable team member
People describe you as reliable – you always follow through and strive to surpass expectations
You've earned a Bachelor's degree or equivalent combination of education and experience
You've worked in an office environment before and are proficient with Microsoft Office
Why you'll love this job:
Make an impact helping others achieve their goals by utilizing your administrative skills
Build relationships with a diverse group of faculty and colleagues in a collaborative culture
Practice on-the-job learning in a supportive environment with continuous professional training
Grow your career here – be exposed to the inner workings of a world-renowned business school
Maintain work-life balance
Access the numerous Harvard benefits including generous time off and retirement contribution, taking a course or achieving an advanced degree for as little as $40/class, and much more!
During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice. A cover letter is required to be considered for this role.
When uploading your resume and cover letter to your application, please make sure that they are both in the same Microsoft Word or Adobe PDF document. Do not upload them as two separate documents.
Please note: this is a condensed version of the description for this position. A full-length job description will be provided to candidates that are selected for further consideration.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3+ years equivalent experience in an office environment.
BA/BS strongly preferred.
NOTE: As part of the interview process, you may be asked to complete a technical skills assessment that involves tasks related to the role utilizing the Microsoft Office suite.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54182BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.