Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Responsible for various administrative, coordination, and reception activities related to Undergraduate Student Services operations which includes admissions, advising, pre-health advising, documentation associated with international student, registrar activities, academic integrity case support, student record updating, and document archiving. Provide support to student services program office staff. Assist with the coordination of various student services functions and projects.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serve as the front office greeter for current students, prospective students, parents, faculty, alumni and all visitors with enthusiasm and friendliness; ensure the reception area is covered continuously during hours of operation; collect preliminary information from and provide information to current and prospective students in person, over the telephone, and via e-mail. Maintain updated information for literature racks.
Serve as responsible for information posted and updated in Student Information Room (SIS). In SIS, posting honors, awards and other information in SIS. Scan and upload documents in SISdocs. Assist with data entry, reconciliation, and statistics gathering and maintenance for Engineering Student Services Programs (e.g. tutoring) as needed.
Serve as a coordinator of pre-medicine data, communicate with students to maintain accurate premed roster for each class, update changes in students intentions to pursue medical school, communicate posted information sessions, schedule mock interviews each May, preform schedule overlaps to determine student availability, communicate with the WashU Pre-Health Coordinator for updates to PIR systems, assist with data entry, reconciliation, and statistics gathering and maintenance for premedicine acceptance information for each McKelvey class.
Serve as a coordinator of Academic Integrity (AI) case processing. Help schedule hearings AI meetings and hearings (meetings with professors, students and panelist).
Schedule appointments and maintain calendars for student services staff and coordinate use of departmental conference spaces using relevant software. Assist with scheduling of large/complex meetings. Assist with any travel plans.
Receive, sort, and distribute incoming mail; coordinate mailing and shipping of daily outgoing regular mail and express packages. Help to prepare and coordinate large student services mailings. Assist with various student service communication pieces, such as student handbooks, flyers, etc. Post notices and maintain bulletin boards. Type correspondence and forms.
Assist with special projects or assignments. Assist with events, open houses, etc. Assist with various admissions, advising, and registrar activities. Assist with updating web pages as needed.
Perform other duties as assigned.
Four years of secretarial or administrative experience.
High school diploma or equivalent high school certification and two years of secretarial or administrative experience.
Familiarity with computers and Microsoft Word and Excel.
Good communication skills.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Engineering. This position is for the Danforth Campus in the School of Engineering.
The hiring range for this position is $16.31 - $20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.