Reporting to the Assistant Director of Housing and First-Year Experiences, the Program Coordinator works to develop a high level of student engagement by planning, developing, and managing programs and staff that support academic, community-building, social, cultural, and developmental activities. The Program Coordinator helps to coordinate and manage student housing, student leadership initiatives, and New Student Orientation. Key to success is the ability to collaborate with staff in the Division of Student Affairs (DSA), as well as other administrative and academic departments in designing and executing programs and work effectively in a team environment. The Program Coordinator must have excellent communication, planning, and management skills. The Program Coordinator serves as a leadership figure and role model who provides direction and support to student leaders, which may require evening and weekend commitments.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
SUMMARY OF DUTIES AND RESPONSIBILITIES
Assist the Assistant Director of Housing and First-Year Experiences with day-to-day operations associated with managing residential facilities and student housing including room assignments, keys, housing-related data, the annual Room Draw Process, room changes, student rosters, and other reports, as needed.
Maintain appropriate contact and communication with Campus Safety, Computing and Information Services (CIS), Facilities and Maintenance, Claremont Consortium partners, and Dining Services to ensure cooperative efforts for housing rosters and placement, database management, activities, and events on campus.
Manage and maintain program, department, and College information and records that are confidential and/or sensitive in accordance with policy and applicable laws
Assist the Offices of Campus Life and Residential Life with training and supervising student leaders and employees such as Head Mentors, Mentors, Orientation Mentors, and Proctors.
Assist the Office of Campus Life with the planning, coordination, and implementation of the New Student Orientation program.
Build and strengthen relationships within the College to provide a comprehensive first and second year experience for first and second year students aligned with the college mission, and to provide plans and strategies for retention and progression of first and second year students
Develop and facilitate the implementation of strategies and processes to effectively develop and assess learning outcomes for the first and second year experience programs.
Provide the expertise as a subject matter expert for the development of the first-year experience sessions to align with and determine learning outcomes and to ensure appropriate levels of student engagement.
With the guidance of the Assistant Director of Housing and First Year Experiences, coordinate and manage the annual Sophomore Retreat.
Develop and perform formative assessments to determine the effectiveness of residential life programs.
Attend scheduled staff meetings, all staff trainings and meetings, and staff functions.
Represent DSA and lead initiatives to promote learning in the residence halls.
The Assistant Director serves as a Responsible Employee for Title IX and Campus Security Authority (CSA) for the Clery Act.
Other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Excellent oral and written communication skills.
An established record of effective interactions with students, faculty, and staff, as well as external individuals and groups.
Ability to supervise and develop student employees and student supervisors.
Ability to safeguard, manage, and secure confidential information and records in accordance with policy and applicable laws.
Possess a student-centered approach to responsibilities.
Self-motivated and demonstrated record of taking imitative and working independently.
Ability to work non-traditional hours including evening and weekends.
Demonstrated ability to work in a team environment, develop and maintain collaborative relationships with a variety of individuals and groups.
Program and event planning and implementation skills.
Ability to organize and prioritize projects.
Demonstrated ability to effectively interpret and communicate college policy and other laws, rules, and regulations governing student matters – especially residential issues.
REQUIRED QUALIFICATIONS AND EXPERIENCE
Education: Bachelor’s degree in a closely related field required. Master’s degree preferred (preferably in Higher Education or Student Affairs).
Experience: Experience in Student Activities, Housing and Residential Life, Orientation, and/or campus programming. Knowledge and interest in working in a college environment.
Licenses/Certifications: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
Hours: The regular business hours for this position are 8 a.m. until 5 p.m., Monday through Friday. Hours will vary due to the needs of the department or student programs and may require evenings and weekends, especially during the on-call rotation.
Classification and Status: This is a temporary, full-time, benefits-eligible exempt position.
Reporting: This position reports to the Assistant Director of Housing and First Year Experiences.
Employment Category: Regular, full-time
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19 and provide proof of vaccination, unless an exemption from this policy has been granted as an accommodation or otherwise.
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.