Graduate Academic Conduct and Grievance Specialist (4565U) - 16532
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: April 2, 2021
The search committee will begin reviewing applications on May 7, 2021.
As a central service center for the entire campus, the Graduate Division works to guide and assist students from the moment of admission, through the various milestones of their progress, to the completion of their degree requirements. We provide academic, personal, and professional support services that are vital to the everyday well-being and life-long successes of Berkeley master's, professional, and doctoral students.
As the authoritative resource and chief advocate for graduate education, the Graduate Division ensures the equitable administration of policies governing graduate studies across Berkeley's 14 schools and colleges. As the administrative arm of the Academic Senate's Graduate Council, we partner with the faculty and staff of each program and the deans of each school and college to maintain the world-renowned quality of Berkeley's graduate education.
Independently resolves the most complex individual cases regarding student affairs or student life issues. UAW Grievance Coordination.
Serves as Graduate Division staff point-ofcontact and conduit of information on all matters related to the UAW and graduate students; acts as staff representative for the Graduate Division and advisor on other union-related matters, e.g., grievances involving undergraduate ASEs, nonASE strikes and other actions on campus.
Tracks incoming and ongoing grievances; ensures that grievance is within the purview of Grad Division; helps identify appropriate campus partners as needed.
Attends Labor-Management meetings and advises as needed.
Coordinates communication within Grad Division on grievances involving Grad Division; assists Employee & Labor Relations and department representatives in analysis of grievances when appropriate; provides expertise regarding Grad Division policies related to academic student appointments; advises on matters related to academic student employment (e.g., benefits, tuition and fee waivers)
Keeps deans and other staff informed of ongoing UAW/ASE issues; makes recommendations when needed re: organizational and resource needs related to UAW matters.
Serves as advisor to departments regarding best practices related to academic student employees in efforts to avoid grievances and resolve differences earlier; seeks to prevent violations by assisting departments to manage appointments appropriately in matters related to percentage and terms of appointment, pay, workload, leaves, etc.
Understands academic and other eligibility criteria for ASE appointments and advises departments and students accordingly.
Understands and can advise on fee remission policies and procedures, referring logistical problems to colleagues in the Student Funding unit.
Participates in relevant Step 2 grievance meetings and acts as Step 2 reviewer when appropriate;
Directs the adjudication process for student conduct cases OR manages individual cases of the highest complexity and sensitivity.
Academic Conduct Policy and Process Coordination:
Coordinates with academic units and campus offices as needed to execute the appropriate academic integrity process according to the student's degree program and their stated processes; when necessary contacts campus units to notify them of policy timelines and request resolution of cases, advises students, faculty and staff regarding process and timelines related to academic misconduct allegations, investigations, adjudications, and sanctions; advises departments on prevention and training tactics to reduce instances of academic misconduct.
After consultation with the assistant dean for academic affairs, makes recommendations to Graduate Division leadership regarding decisions including exceptions to the Graduate Academic Misconduct Policy by calibrating and coordinating cases and interpretation of policies and procedures across campus academic units,
Provides consultation, advice, and assistance to campus departments and units regarding the implementation of the Graduate Academic Misconduct Policy, including requirements related to due process, consulting with the assistant dean for academic affairs on unusual, precedentsetting, wide ranging, or highly sensitive cases Follows FERPA guidelines and, when applicable, works with Degrees Office staff and assistant deans for academic affairs and for student services, when handling, disclosing and maintaining educational and disciplinary records.
Academic Conduct Case Resolution:
Independently reviews and analyzes all incoming academic integrity violations to determine scope and level of the case and appropriate adjudication process,
Responsible for ensuring all academic integrity violations are tracked and managed appropriately and resolved according to the Academic Misconduct Policy timelines,
Identifies and appropriately refers serious and sensitive cases requiring specialized attention (including student-related incidents of concern, harassment or discrimination, bias, physical assault, or threats to the University community) to appropriate office,
Responds to issues and questions and independently solves problems, urgent and nonurgent, as they arise and escalates and refers to the assistant deans for academic affairs and student services as appropriate,
Researches and drafts proposals on best-case resolution and sanctioning practices for submission to the cognizant committee for review, consulting with the assistant dean for academic affairs as appropriate.
Academic Conduct Policy Advising and Training:
Provides consultative services to faculty and departments in cases of suspected academic misconduct; acts as intermediary between faculty and students in such cases to facilitate conversation with an eye to appropriate resolution.
Researches and analyzes processes and procedures, summarizes findings, policies, and organizational structures in order to develop and/or implement changes, and to provide consultative services to departmental academic advisors and administrators on preventative measures and practices; regularly reviews academic integrity data, policy, processes, and internal protocols to serve as key policy advisor to leadership in academic affairs, student services, and the dean's office.
Interprets policy and procedures to find resolutions for stalled processes, consulting with the assistant deans for academic affairs and student services as appropriate.
Excellent organizational skills and attention to detail; demonstrated ability to coordinate complex reviews and analysis of information utilizing excellent verbal and written communication skills.
Strong interpersonal, counseling, and advising skills, political acumen, tact, and the ability to diplomatically handle difficult, urgent, or sensitive matters in a confidential and proficient manner.
Advanced knowledge of applicable policies and regulations related to graduate and professional student academic conduct and student records, and an ability to convey requirements and best practices to all members of the campus community.
Ability to multitask with demanding timeframes; demonstrated experience organizing, delegating, and prioritizing job functions to meet deadlines and ensure smooth and timely workflow.
Demonstrated ability to guide and assist and advise a variety of entities, e.g., departments, campus leadership, in creation and implementation of systems to support student success, e.g., defining academic integrity and crafting response to violations of policy.
Experience interpreting union contracts and other policies; ability to navigate intersections of various requirements; experience advising campus partners and departments on requirements and best practices related to student academic employees.
Bachelor's degree in related area and / or equivalent experience / training.
Conflict resolution training preferred.
Master's degree preferred.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $60,800.00 - $88,500.00.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.