The Administrative Assistant will ensure that the Office of the Vice President for Academic Affairs and Student Development operates effectively and efficiently while maintaining a professional environment and high level of confidentiality. This position will assist the Vice President and will interact frequently with full-time and adjunct faculty and other college staff.
Perform general administrative assistant duties to include answering telephone, greeting and directing office visitors appropriately, sort and distribute mail;
Perform word processing with documents which require composing correspondence, formatting, tables/columns creation, graphics, and merging information from different documents/applications. Spreadsheets produced typically require developing formulas for calculations, analyzing data to make projections, creating a spreadsheet database, query database and developing/printing reports, recording/arranging data, creating charts/graphs. file structures; sort/filter tables; and create/modify queries.
Conduct business on behalf of the Office of the Vice President for Academic Affairs and Student Development with principal contacts such as the University President, College Deans, full and adjunct faculty, academic affairs personnel, students, administrators, directors and managers of other institutional areas, and executives outside the department.
Frequently handles highly sensitive, confidential, and/or other situations critical to overall unit operations;
Prepare and distribute communications regarding mid-semester deficiency reports, Dean's List and Honorable Mention, academic probation, academic suspension and academic dismissal letters;
Prepare contracts for faculty and adjunct faculty as directed;
Send memos to faculty, staff and students and coordinates the distribution of information and serving as the contact person for the department;
Coordinate meetings and appointments for the Vice President.
The Administrative Assistant works under limited supervision and must be detail oriented, possess excellent verbal and written communication skills, and can maintain confidentiality. Computer proficiency in Microsoft Office Suite is required to create complex spreadsheets, documents, and databases. A high school diploma or GED is required.
Internal Number: 27716
About Danville Community College
Virginia's Community College's educate 240,000 credit students annually and over 170,000 non-credit students at 23 Community Colleges with over 40 campus locations throughout the Commonwealth. Our mission is to provide comprehensive higher education and workforce training programs and services of superior quality. These programs are financially and geographically accessible to meet the individual, business, and community needs of the Commonwealth.