Working under the direction of the Curriculum Manager at the Office of Academic Affairs (OAA), the Academic Affairs Coordinator will support the day to day curricular and administrative activities at the OAA to accomplish the academic goals of the College of Osteopathic Medicine. This position will co-ordinate faculty initiatives for delivery of curriculum and will manage and maintain accurate faculty data regarding curriculum administration and outcome assessment. The incumbent should be able to appreciate the challenges of medical curriculum and deal with the medical students with empathy. The successful candidate will be an effective communicator and collaborator for working with a diverse group of staff, faculty and students.
Assisting the daily Operations of the Office of Academic Affairs:
Ensure effective communication and coordination between the Office of Academic Affairs and other educational units (Assessment Office, Simulation Center, Clinical Education, Educational Technology, and Office of the Student Affairs) to enable effective functioning of each unit.
Support and coordinate, as applies, the daily operations of the Office of Academic Affairs, including curriculum delivery logistics, tracking of faculty participation in curriculum, delivery of student exams, entry of electronic curriculum into learning management system (LMS), routine and special electronic communications with students and faculty, small group session management, room scheduling, badging, and data entry to support student assessment and curriculum evaluation.
Facilitate effective processes for collecting student data; input and maintenance of accurate student grades and/or attendance, student record keeping adherence to FERPA and nationally recognized standards.
Work as an advocate for students and help identify ways to improve the student curricular experience and learning opportunities. Act as a liaison between the Office of Academic Affairs and Office of the Student Affairs and other COM offices/services.
Along with the Curriculum Manager and the Associate Dean of the Academic Affairs, work with appropriate staff and leadership to ensure effective operations of the OAA including working with the Curriculum Committee, Students at Risk Committee (StARC) and Student Progress Committee (SPC).
Be a team player in continuous quality improvement in the day-to-day functions of the Office of Academic Affairs.
Understand and be compliant with the College of Osteopathic Medicine accreditation requirements around curriculum.
At the discretion of the Associate Dean of Academic Affairs, handle other duties as needed:
Assist in organizing meetings and providing necessary information and relevant data for the Curriculum Committee, StARC, and SPC by ensuring distribution of the agenda, and work with presenting parties to ensure their materials are issued to the committee prior to the meeting.
Assist in insuring AOA-COCA compliance over topics that must be discussed and reviewed by the Committees on an annual basis.
A Bachelor’s degree in Education, Health Care Administration, Public Administration, Organizational Development, or other personnel-related fields is required.
Master’s degree is preferred.
Skills & Experience
Experience with integrated student information systems, curriculum management systems, and learning management systems.
Knowledge of medical college curriculum and the functions and structure of a medical college and the process of transitioning to graduate medical education.
Experience with multiple modalities of electronic curriculum delivery and learning management systems (e.g. Brightspace, Blackboard, Examsoft, InteDashboard, etc.).
Demonstrated ability to interact with highly educated professionals including physicians, PhDs, university faculty and staff as well as prospective applicants, current students and alumni.
Progressively responsible, relevant, and positive experience working as a professional in an accredited higher education environment.
Previous experience and a strong knowledge of working with faculty in academic medicine or at an institute of higher education.
Prior experience using data as a rubric for analysis and assessment.
Experience with the administrative process behind curriculum delivery.
An understanding of and commitment to medical education.
A commitment to diversity and the ability to work with a diverse group of people.
A demonstrated ability to systematically prioritize and complete multiple projects simultaneously.
Excellent oral and written communication skills.
Efficient organizational and time management skills and excellent customer service abilities.
Physical Requirements and Working Conditions:
The physical demands listed are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, in compliance with state and federal law.
The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to:
Remain in a stationary position at least 75% of the time;
Occasionally move about inside the University to access file cabinets, attend meetings, use office machinery etc.;
Constantly operate a variety of functions on the computer (e.g., including reading and responding to email) along with other office productivity machinery, such as telephone, calculator, print and copy machine etc.;
The person in this position is required to frequently and effectively communicate with students/staff/ administrators faculty and others in person, via email and over the phone. Must be able to exchange accurate information in these situations; and
Must be able to occasionally move and transport up to 25 pounds of office equipment such as binders, paper, and other office tools.
This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position involves travel for trainings, conferences and meetings.
About California Health Sciences University
Founded in 2012, California Health Sciences University (CHSU) is proud to be the first university of its kind in the Central Valley! Our new and innovative University is rapidly developing and expanding, enabling our administration, faculty, and staff to have plentiful opportunities for growth and development.
With our Doctor of Pharmacy program in its fifth year and the College of Osteopathic Medicine under development, we have many opportunities available now and we will continue to offer new opportunities over the next five to ten years.
The College of Osteopathic Medicine will be hiring both faculty positions that include scientists/educators as well as physicians both full time and part time to serve our mission. Innovative curriculum design includes a Team Based Learning environment with emphasis on collaboration. A multitude of staff positions including admissions, simulation center, anatomy lab, standardized patients administrative support, education specialists and a clinical psychologist will also be added over the next two years.
CHSU plans to open up to 10 post-graduate colleges to train health care professionals in the coming years. The timing and specific dis...cipline for each new school will be determined based on the need and opportunity for job placement within the region.
Located in California’s beautiful and diverse Central Valley, our employees enjoy affordable cost of living, while being within close proximity of beaches, mountains and large metropolitan cities. We offer competitive salaries, benefit packages and more!