The Executive Assistant provides specialized and complex administrative activities in support of the Associate Vice President for Principal Gifts including coordinating and scheduling meetings, managing the AVP's calendar, assisting in preparation of reports and correspondence, maintaining and updating systems and databases, managing special projects, and facilitating effective interaction within and outside the university that may include high-level donors, prospects, and university leadership. The Associate Vice President for Principal Gifts provides oversight to the Principal Gifts program, which develops and implements a high-touch, strategic approach in the discovery, cultivation, and solicitation of prospective and current donors with capacity for gifts of $5 million or greater. The AVP relies on the Executive Assistant to establish effective and efficient processes to allow the AVP to focus time and effort strategically to achieve key division goals. He/she provides critical support through research, analysis, writing, information coordination, relationship management, and project management. He/she will have the role of communicating regularly with equivalent and/or higher level personnel within the university. The Executive Assistant will work on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities including confidential and sensitive matters with the utmost discretion.
The ideal candidate must be professional, organized, flexible, self-directed, have strong interpersonal skills, be an effective communicator, and possess an impeccable attention to detail.
Coordinate the activities of the Associate Vice President, including management of complex calendars, travel arrangements, and associated logistics.
Develop an in-depth understanding of the Associate Vice President's priorities, needs, and role within the university to appropriately commit time to those requesting access to the AVP.
Develop, review, edit, and draft presentations and documentation in collaboration with the Associate Vice President and leadership team; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. Compose correspondence as necessary and ensure usage of proper branding.
Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university.
Anticipate leadership needs and proactively solve problems and/or independently handle issues as necessary.
Serve as the primary liaison to various internal and external constituencies on behalf of the Associate Vice President, including screening correspondence and telephone calls, prioritizing and keeping the Associate Vice President informed of all matters requiring their attention.
Maintain the strictest levels of confidentiality and interact with appropriateness to all levels of the organization.
Interested candidates must apply online at www.jobs.vt.edu and search for posting #SW0180873. Include with the state application, a cover letter, resume, and list of references. Individuals with disabilities desiring accommodations should notify the Human Resources Service Center, 540-231-9331 or email HRServiceCenter@vt.edu.
A review of applications will begin after December 17, 2018.