Cal Poly, San Luis Obispo
Assistant Director of Student Clubs & Organizations
Department: Dean of Students (142000)
College/Division: Student Affairs
Salary Range: Anticipated hiring rage: $4,584 - $5,334 per month
***THIS POSITION IS OPEN UNTIL FILLED***
The mission of the Dean of Students (DOS) Office is to serve as a resource for helping students resolve university-related issues and concerns and advance to degree. We are committed to supporting the academic success of students by fostering the development of integrity and problems solving skills; teaching selfadvocacy and personal responsibility; and providing students with opportunities to learn and practice the fundamental principles of good citizenship, responsible leadership, and the importance of diversity in a global society.
The Cal Poly Clubs and Organizations area includes University Registered Student Organizations and Club Sports,. The Assistant Director of Student Clubs and Organizations is expected to facilitate the development of policies and procedures related to the delivery of programs and services provided by Student Clubs and Organizations and Club Sports to students, faculty and staff within the campus community. These programs provide an opportunity for students to participate in clubs with a specific interest and focus relevant to the participant's academic and/or personal interest to participate in sports clubs and acquire leadership skills, event planning, and team skills.
Under the general direction of the Director of Leadership and Service, the Assistant Director of Student Clubs and Organizations assumes responsibility for managing all facets of a comprehensive and diverse portfolio of University Registered clubs and organizations. The position provides oversight for the development of advising organizations of the potential and perceived risks involved in their activities, providing education about the guiding boundaries established for organizations, and taking corrective actions and proactive steps to minimize accidental injury and/or loss. The goal of our proactive risk management guidelines is to ensure that student organizations plan and host events where everyone involved has a safe and fun experience. In addition, the position has the responsibility for planning, implementing and evaluating high risk club activities for risk management and safety protocols and collaborating with key stakeholders/leaders on campus to develop a coordinated, multidisciplinary approach to reducing risk. The Assistant Director organizes the development of presentations for student leaders, advisors, and organizations, recommends training and development opportunities, plans event management guidance and assistance, reviews contracts and liability waivers, reviews new student organizational applications, and organizes the annual club recognition awards.
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Minimum Qualifications (Staff Only):
Bachelor's Degree and a minimum of five years of professional experience in one of the student services program areas or in a related field (graduate degree may be substituted for up to two years of the required experience).
- Demonstrated practical application of facilitation, consulting, mediation, conflict resolution, and negotiation.
- Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate and implement programs and services. Ability to assess program goals and make adjustments to promote future growth.
- Ability to review and act upon complex individual and organizational problems and make recommendations to influence change in policy.
- Demonstrated ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature.
- Ability to maintain information, budgets and financial records.
- Demonstrated ability to understand, interpret and apply applicable bylaws regulations and safety policies relating to University clubs and organizations.
- Excellent customer service experience, including ability to represent the university and its interests in a professional and conscientious manner. Demonstrated ability to maintain high quality standards of work, leadership, ethics, commitment, and professional responsibility and judgment.
- Ability to take initiative, anticipate problems and solve issues in a timely manner. Ability to provide solutions that are imaginative, thorough and practical.
- Experience gathering data and communicating trends to a variety of constituents. Experience identifying areas of improvement based on evidence.
- Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Thorough knowledge of English grammar, spelling and punctuation.
- Ability to interpret, communicate and apply policies and procedures.
- Demonstrated ability to maintain a high degree of confidentiality.
- Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
- Working knowledge of or ability to quickly learn University infrastructure, policies and procedures
- Experience managing club sports.
- Experience managing clubs and organizations in a higher education environment.
- Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and servicecentered attitude.
***THIS POSITION IS OPEN UNTIL FILLED***
- Must be willing to travel and attend training programs off-site for occasional professional development.
- Must be able to work additional hours, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
- The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
- Full-time MPP employees are required to disclose outside employment at time of hire or within 30 days of taking additional outside employment subsequent to time of hire.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Review Begin Date:
Requisition Number: 104390
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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